When handling employment applications, companies typically send the applicant either:
-
A hard copy document.
-
An e-mail document.
Companies commonly receive numerous responses to job advertisements, which can make the task of corresponding with each applicant a burden. To avoid this, you can use the and features to automatically prepare documents for communicating with applicants. However, before you can use either feature you must first:
-
Specify the application bookmarks that you want to use.
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Create either document templates or application e-mail templates.
To create document types, click > > > .
Both types of communications are stored in the folder.
About
application bookmarks
You can use application bookmarks to insert existing data into either an application document or application e-mail's text. The tables on the tab have been predefined according to the correspondence action, and cannot be changed. On the tab, you can select the fields from each table that contain the data you want to insert into your template.
About
document and application e-mail templates
To automatically create documents and e-mails you must first choose application bookmarks and then create the text into which you want to insert an applicant's information. In order to use the:
-
feature, you need to create application e-mail templates.
-
feature, you need to create a document template, such as a .dot file in Microsoft Word.
You should create one template for each correspondence action.
Correspondence actions
The four types of correspondence actions are:
|
Correspondence action |
Action |
|---|---|
|
Blank |
No letter will be printed for the applicant. |
|
Received |
Print a letter confirming receipt of the application. The application's status is updated to after the application has been exported. |
|
Interview |
Print a letter confirming a scheduled interview. The application's status is updated to after the application has been exported. |
|
Rejection |
Print a letter of rejection for the application. The application's status is updated to after the application has been exported. |
|
Employed |
Print a letter confirming employment. |
The table below lists the application's status and the correspondence action that you should choose.
|
Status |
Correspondence action |
|---|---|
|
Received |
Received, Interviews, or Rejection |
|
Confirmed |
Interview, Rejection, or Employed |
|
Interview |
Interview, Rejection, or Employed |
|
Rejected |
Not applicable, because an applicant with this status has already received a rejection letter. |
|
Canceled |
Not applicable, because the applicant has withdrawn their application. |
|
Employed |
Employed |
