The best way to prepare for setting up the Workflow system is to create diagrams illustrating the workflows that you want to create. We recommend that you draw each workflow using a software program such as Microsoft Office Visio®, or by simply using pen and paper.
Your diagrams should indicate:
The order in which the workflow elements occur.
The users who are assigned to each task and approval step.
The conditions under which each workflow element is required.
For example, your diagrams may look similar to the following workflow diagram.