Use this form to post vendor invoices that are approved to
appropriate ledger accounts. The actual balance in the journal is
reflected in the
and
fields.
The invoices that you can put into this journal originate in the
journal.
Note
Click
>
>
>
to print a report that lists invoices that are
awaiting approval.
Example
An employee has entered and posted some vendor invoices in the
. The
amounts are automatically posted to the
and
ledger
accounts that are defined in
. The employee gives the physical invoices to the person whose
code is entered in the
field.
The employee whose name is displayed in the
field approves the physical
invoices with a stamp or a signature and forwards them to the
accounting department.
Note
If approval is delayed, a report can be printed to remind the
approver about the invoices that are awaiting approval.
An accounting employee puts the invoices into the
, adds appropriate information, and posts the
invoices. The amounts are cleared from the temporary ledger
accounts, posted to the appropriate ledger accounts, and the vendor
invoices can then be settled.
Enter or view dimension values on the selected line on the
tab.
Enter or view information about the related invoice.
Enter or view payment information about the selected line.
Enter or view bank information about the selected line.
Enter or view project information about the selected line.
Enter or view fixed asset information about the selected
line.
View the history of the selected line.
View specific information for the purchase invoice that is
related to selected voucher on the
tab
Buttons
Button
Description
Post the approval journal.
If you want vouchers without errors to be posted and vouchers
with errors to be transferred to a new journal, click
.
Otherwise, click
. If an error
exists, no vouchers are posted, and you receive an error
message.
Validate the journal.
Select
or
.
The function that you select is carried out on the selected lines
on the
tab.
The validation checks whether the journal lines that are
selected are ready for posting.
Transfer vouchers to the
.
Remove vouchers and return them to the
.
Report the journal as ready, or reject the journal.
View (and edit before posting if necessary) the expected sales
tax transaction that is related to the journal line.
Complete various functions, including:
Run various inquiries that depend on the posting status of the
line.
For example, after posting, click
to view the
resulting transactions.
Print reports that are relevant to the approval journal.
Fields
Field
Description
The date of posting that is used in ledger for the transaction.
This date is often the date of invoice from the vendor.
Voucher number for the transaction.
The account number of the vendor.
Invoice number that the transaction is attached to.
If selected, the invoice document has been saved but not
posted.
Employee who approved the transaction.
Transaction text for the current transaction.
Currency code for the amount.
Total amount in currency.
The posting date of the journal line. You can change the date by
clicking
, then
.
The voucher number for the journal line. You can change the
voucher number by clicking
, then
.
Specify the account type as:
For a list of options, open the selection list.
Enter or view the account number for the current
.
Enter or view text about the transaction.
Enter or view the debit amount in the given currency.
Enter or view the credit amount in the given currency.
View the currency for the line.
View or select a sales tax group for the transaction.
View or select an item sales tax group.
View the posted sales tax amount from the invoice register that
is reversed when posting the approval journal.
Calculated sales tax amount for the line in the approval
journal.
Select this check box to mark the transaction as a transfer.
The abbreviation for another set of company accounts. This
abbreviation also serves as an extension. The transaction between
accounts is posted in
for both sets of company accounts.
Enter the sales tax code for the transaction. It must be
specified if the posting type for the account is sales tax.
If this check box is selected, the sales tax direction for the
current journal line within the current voucher number is
controlled by the setup of the
field, which is in the
form for the
actual ledger account in the
field on the journal line.
Enter or view the abbreviation for the set of company accounts
in which the current transaction is to be offset.
Select the
as
in
.
Enter or view the account number for the current
.
If a text other than the one entered in the transaction text
field should be used, enter it here.
This check box is selected if the currency code is included in
triangulation. It is defaulted from the information on the selected
currency, but it can be changed.
Currency exchange rate that applies to the transaction. The
currency rate that is expressed here is the rate that is set up in
the
form, but it is possible to change this rate if necessary.
The exchange rate is expressed as the number of units of the
foreign (non-company) currency that is indicated in the
field on the
tab in the
form.
Note
To open the form that contains the
field, click
>
>
.
Secondary exchange rate.
Cross rate for the two exchange rates.
Basis for the calculation of the cross rate.
Indicate the dimension value that the transaction is associated
with. The value is first defaulted from the
fields in the
form, and then
it is defaulted from the dimensions fields in
,
,
according to the account
type. You can set up validation on dimensions in the
form.
Indicate the dimension value that the transaction is associated
with. The value is first defaulted from the
fields in the
form, and then
it is defaulted from the dimensions fields in
,
,
according to the account
type. You can set up validation on dimensions in the
form.
Indicate the dimension value that the transaction is associated
with. The value is first defaulted from the
fields in the
form, and then
it is defaulted from the dimensions fields in
,
,
according to the account
type. You can set up validation on dimensions in the
form.
The dimension value in the set of company accounts that are
selected for intercompany accounting.
The dimension value in the set of company accounts that are
selected for intercompany accounting.
The dimension value in the set of company accounts that are
selected for intercompany accounting.
View the invoice number.
Due date for the invoice that is calculated on the basis of the
. It can be changed
manually.
Note
The calculation takes place only if an
is entered.
The terms of payment for the current invoice.
Payment identification that is used when payment is made. If a
payment proposal is used, the payment ID from the invoice or credit
note is suggested, but it can be changed.
Select the tax exempt number for the transaction. The tax exempt
numbers are created in
>
>
>
.
Specify the purchase orders that pertain to this invoice.
Note
This field is used only for information. More than one purchase
order can be set in the field.
Enter or view the code for the cash discount for subsequent
approval.
Latest payment date to qualify for a cash discount, which is
calculated based on the
field. It can be
changed manually.
Note
If a cash discount hierarchy is used, the first date of cash
discount is shown.
Cash discount amount that is included in the payment.
When payment is made before the deadline, the specified amount
is redeemed and posted automatically by the open-post system.
Number or name of the document that is the basis of the
transaction.
View the document date.
The employee who approved the transaction.
Indicates whether the transaction has been approved.
View the amount to be reported on the 1099 form.
Note
(USA) This field is available only if the configuration key for
the United States is selected.
View the 1099 form on which you want to print the 1099
amount.
Note
(USA) This field is available only if the configuration key for
the United States is selected.
Specify the state for the delivery.
Note
(USA) This field is available only if the configuration key for
the United States is selected.
Amount to be reported on the 1099 form.
Note
(USA) This field is available only if the configuration key for
the United States is selected.
The payment method that is used on the current invoice or credit
note.
Specify the payment specification, if any, for the current
method of payment.
Enter or view the bank transaction type that is used for
payment.
Enter or view the reference to a specific payment.
Note
When using a deposit slip, the payment reference field must be
completed.
Select or view the bank account of the recipient.
Posting date for the project that is attached to the line.
Account number for the project.
Category that is used by default.
Employee number.
Status that the transaction is attached to.
Identification of the project transaction.
Text that describes the project transaction.
Specify the number of units for project transactions.
Enter or view the cost price of the hours that are spent on the
transaction.
Currency code for sales.
Enter or view the sales price of the hours that are spent on the
transaction.
Sales tax group for project invoicing.
Item sales tax group for project invoicing.
Enter or view the type of transaction for the fixed assets
transaction.
Select or view the value model for the fixed asset.
Displays the date when the fixed asset was acquired. You can
change this date when the transaction type is
or
, or if there is not a value model depreciation
convention.
Note
(ITA) This field is available only if the configuration key for
Italy is selected.
User who reported the journal as ready.
User who approved the journal.
User who rejected the journal.
Date of the final posting in the journal.
View the error messages for the voucher and the specification of
actions taken.
Note
Example
