Basic> Periodic> Foreign trade> EU sales list

Use this form to report on EU sales to Customs and Excise for VAT declaration purposes. The information is retrieved from updated sales and project invoices and can, if necessary, be corrected before reporting.

Prerequisites for transferring transactions into this form

Item	Description
Country/region codes	In the Country/region form, set up the Country/region typeand Sales taxfields for the relevant countries/regions.
Customers	In the Customers form, on the Setuptab, fill in the Tax exempt numberfield; on the Addresstab, select Country/region
Parameters	In the Intrastat parameters form, set up a number sequence for the EU sales list, and on the EU sales listtab, select the Report cash discountto report the cash discount.

If the setup is correct and you create a sales order or an invoice project, the List codefield will be set to EU trade, if for example your company is situated in Denmark (country/region type Domestic), and the customer in the Netherlands (country/region type EU). If you deliver to a customer in the Netherlands but get the payment from Belgium, the List codefield will be set to Triangular/EU trade. You can change the list code manually before updating an invoice.

It is also possible to create transactions in the form manually.

Navigating the form

In the Selectionlist you can choose among three levels:

Included- The default level when accessing the form - shows the transferred transactions to be included in the next report. You can edit the information before reporting, except the fields Dispatchand Number. From this level you can mark the transactions as Reported.
Reported- The information can still be edited, marked as Included, and then be included in the next report as a correction if you select the Correctedcheck box on the Othertab. From this level, you can mark the transactions as Closed.
Closed- You cannot edit the information in the form directly. To edit the transaction, it must be re-transferred to the first level as a new transaction that will be reported next time. You can delete transactions from this level.

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
Overview tab	View data related to EU sales.
Other	Choose whether to report corrections.

Buttons

Button	Description
Transfer	Transfer transactions from sales and project invoices into the form for reporting.
Validate	Validate transactions. In the query you can delimit the validation. The result is shown in the Infolog.
Error text	Display the errors for the actual line. The error icon is shown in the rightmost field on the line.
Totals	Check invoice totals for the actual line.
Output	Open a menu with the following items: Diskette DK– Generate diskette for the EU sales list in the format required for Denmark. Diskette NL– Generate diskette for the EU sales list in the format required for the Netherlands. Diskette BE– Generate diskette for the EU sales list in the format required for Belgium. Print DK– Print the EU sales list in the format required for Denmark. Print NL– Print the EU sales list in the format required for the Netherlands. Print UK– Print the EU sales list in the format required for the United Kingdom. Print DE– Print the EU sales list in the format required for Germany. Print AT– Print the EU sales list in the format required for Austria. Print BE– Print the EU sales list in the format required for Belgium. Print FI– Print the EU sales list in the format required for Finland. Print SE– Print the EU sales list in the format required for Sweden.
Mark	Open a menu with the following items: Mark as included– Mark reported and closed transactions as included, for example if you want to make a correction to an earlier reported transaction. If you accept the query default, all reported and closed transactions are marked as included, but you can set up criteria for any field in the query. Mark as reported– Compress Intrastat transactions before printing. In the [EMenuItem: Display, intrastatparameters] form, you can set up conditions for the compression. Mark as closed– Regenerate sequence numbers if editing has created "holes" in sequence numbers for the shipment batch.
Delete	Delete transactions. If you accept the query default, all transactions in the form are deleted.

Note
Always refer to Customs and Excise for information about EU Sales list.

Fields

Field	Description
Dispatch	Automatically allocated dispatch number.
Number	Automatically allocated sequence number for the item transaction in the dispatch.
Customer account	The customer account number is taken from the sales order relevant to the EU sale.
Country/region	Unique identification of the country/region, that can be attached to another form, for example, the Customersor Vendorsform.
Tax exempt number	The tax exempt number is a European tax identification number that only European Union companies have, and need to provide to avoid added taxation. The EU sales listfield retrieves the tax exempt number from the Sales orderfield.
Invoice Date	Invoice date. A change in the date to another quarter or year is automatically reflected in the Quarterand Yearfields.
Invoice	Number of the current invoice received by the customer.
Value	Invoice amount recalculated in the default currency.
List code	Indication of the list code for the current invoice. This is decisive for reporting to the list system, and offers the options: Not included EU trade Production on toll Triangular/EU trade Triangular/Prod. on toll
Quarter	Quarter used when filling in official reports.
Years	Calendar year.
Corrected	Select if manual changes have been made to the information on the current invoice and you want these reported as corrections.

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