Accounts payable> Common Forms> Vendor Details> Inquiry> Vendor settlement for 1099s

–or–

Accounts payable> Periodic> Vendor settlement for 1099s

Use this form to view the 1099 amounts that apply to your vendors, to prepare 1099 statements, to print copies for vendors, and to create export files. The person or company designated as the 1099 transmitter can send the 1099 statements to the IRS by using magnetic media or by filing them electronically.

Note
We recommend that you review IRS rule changes for the applicable tax year before you set up and process 1099 statements.

You can limit the date and vendor information that you wish to display. When you attempt to create an export file, the data is validated, and errors and omissions are listed. If the data conforms to IRS standards, an IRSTAXexport file is created and saved in the folder that you specify.

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab	Description
Overview tab	View the 1099 amounts by Vendor account, 1099 box, and Date.
General tab	View the information for the selected Vendor accountand 1099 boxcombination.

Fields

Field	Description
Vendor account	The vendor's account number.
Date	The transaction date.
1099 box	The box on the 1099 statement where the settlement amount is displayed.
Settled federal 1099	The 1099 settlement amount for the vendor.
Voucher	The voucher number in the ledger.
Invoice	The invoice identification.
Lot ID	The item lot identification.
Internal invoice	The internal identification of the invoice.
Type of Tax 1099 form	The type of IRS 1099 form.
State	Specify the state for the 1099 statement.
Settled state 1099	The amount that has been paid for state 1099 purposes.
IRS Reportable	If this check box is selected, the amount meets the minimum requirement and should be reported to the IRS.

Buttons

Buttons	Description
Tax 1099 transactions	View the transactions that contribute to the total 1099 amount for a vendor. You can make revisions, if necessary.
Create export file	If you selected > Accounts payable> Periodic> Vendor settlement for 1099sto open the form and you have entered all of the required data, you can create an electronic or magnetic export file for the IRS. A message is displayed if additional information is required.
Print	Open a form where you can select the information to print on a Tax 1099 report.

English-to-Russian translation