Navigating the form

Overview tab

View and modify a list of inventory transactions for the asset.

General tab

View and modify inventory transactions for the record selected on the Overviewtab.

Update

View and enter physical, financial, settlement, and ledger information for the selected transaction.

Ledger

View the posting and accounts information attached to the ledger account for the selected transaction.

Reference

View account number references.

Other

Enter or view additional information about the transaction, such as additional update information, details about item returns, and system, bills of material (BOM), and project information.

Dimension

View or enter the department, cost center, and purpose used for physical and financial transactions; specify inventory dimensions for the transaction.

Configuration

Select an item configuration to specify an item with specific attributes.

Size

Specify the item size.

Color

Specify the item color.

Warehouse

Enter the warehouse in which you store items.

Batch number

Enter the batch number dimension. If you select Edit linesand Explode linesin the upper section of the Shipment/ Receiveform, you can edit the batch number for the transfer order line.

Serial number

Contains the serial number dimension. If you select Edit linesand Explode linesin the upper section of the Shipment/ Receiveform, you can edit the serial number for the transfer order line.

Physical date

The date when the items were received or picked on a packing slip (physical transaction).

Financial date

The date when the item invoices or cost accounting for the items was updated through production (financial transaction).

Reference

The module that generated the transaction.

Number

The number of the reference type specified in the Referencefield.

Receipt status

The current receipt status for receipt transactions. If the field is empty, the transaction is an issue.

Issue status

The current issue status for issue transactions. If the field is empty, the transaction is a receipt.

Quantity

Quantity in inventory units for the transaction. The quantity shows receipts and issues. Issues will show a minus sign.

Item number

The item identification.

Account number

Customer or vendor's account number, depending on the reference field type.

Inventory reference

Inventory reference type processing the transaction.

Inventory number

Inventory order number processing the transaction.

Project

The identification for the project that generated the inventory transaction.

Fixed asset number

Fixed asset number for the transaction.

Value model

Identification of value model.

Probability %

Probability of getting a sales order in percentage (0-100).

Transfer reference

The lot number related to the transaction. See also Lots (form).

Reference lot

Lot identification referred to.

Dimension No.

Identification of inventory dimensions.

Value open

When this field is selected, the transaction is financially open.

Expected date

The date of the expected transaction; for example the delivery date for a sales order.

Inventory date

Date when items are registered or picked.

Physical voucher

Voucher numbers used when posting 'floating' items, which are packing slip updated items. The voucher number refers to whatever is being used in the ledger.

Packing slip

When an item is picked or received on a sales or purchasing packing slip the packing slip number is saved here.

Physical cost amount

Floating physical inventory value of the inventory record; for example, in connection with updating packing slips. An example of a floating value is a physical cost amount that has not been financially updated in General ledger.

Physical revenue

Physical revenue posted in connection with updating the packing slip.

Posted

Selections that are marked here indicate that the voucher has been physically posted in General ledger. If the box is not checked, the voucher has been physically updated. See the Typefield.

Financial voucher

The voucher number used in updating invoices or costing. The voucher number refers to whatever is being used in General ledger.

Invoice

When an order or purchase invoice is updated, the invoice number is saved here.

Financial cost amount

Inventory value for the financial quantity that was updated; for example, in connection with updating invoices.

Adjustment

Any adjustment of the cost resulting, for example, from a closing of inventory.

Profit & Loss, posted amount

Sums that have been offset and posted to the operating account; for example, in connection with posting inventory journals.

Unposted invoice

The identifier of the unposted invoice that is connected to the selected purchase order inventory transaction.

Note
Information is displayed in this field only if the Receipt statusis Receivedor the Issue statusis Deducted.

Financially closed

The date when the financial transaction was closed or when the full quantity was settled.

Settled quantity

The number that have been financially settled.

Amount settled

The cost value that has been financially settled.

Offset account transaction type

The posting type associated with the account in General ledger.

Offset account transaction type

The posting type associated with the offset account in General ledger.

Offset account

The ledger account used.

Offset account

The ledger offset account used.

Currency

The currency that is associated with the item receipt.

Fixed receipt price value

The standard cost price for the transaction that is converted to the cost value.

Category

The project category for the project used.

Packing slip return

Indicates that the transaction involves goods that have been returned on a packing slip.

Invoice return

Marking in this field indicates that the transaction involves goods that have been returned on a credit note.

Return lot ID

The lot number of a returned item. The return lot number is used on credit notes in Accounts receivable or in inventory journals of the type Transfer or Gain/Loss.

Status date

The date associated with the status of the transaction.

In/Out

Indicates whether the transaction is a receipt or an issue.

Estimated time

Scheduling time for inventory transactions, with reference to job scheduled productions.

Sub-BOM

The BOM number of a specific sub-BOM, that is, the active sub-BOM was overridden on the bill of material. If the field is blank, the active sub-BOM is used.

Subroute

Routing number of a specific sub route. The active sub route was overridden on the BOM line. If the field is blank, the active sub route is used.

Adjustment number

Project adjustment reference.

Department

The department used for physical and financial transactions.

Cost center

The cost center used for physical and financial transactions.

Purpose

The purpose used for physical and financial transactions.

Location

Location inside a warehouse. If you select Edit linesand Explode linesin the upper section of the Shipment/ Receiveform, you can modify the location number for the transfer order line.

Pallet ID

Unique identification for the pallet (Serial Shipping Container Code)

Inventory

View related transactions in the inventory.

Ledger

View attached ledger transactions.

Functions

Click Functions> Splitto divide an open transaction into several transactions. Click Functions> Summationto group several transactions sharing the same lot number into a single transaction.

Configuration details

View the configuration variables for the selected item.