Use this form to view all of the item's inventory transactions, represented as receipt or issue transactions. This form generates transactions each time lines involving an item are manipulated. This includes when any of the following journal lines are created if a packing slip or invoice is updated:

  • Sales

  • Purchase

  • Production

  • Project

  • Inventory

Inventory transactions reflect both historical and forecasted movements in inventory. Transactions display the cost value of the item. They also show the updates (physical, financial, and settlements), as well as which accounts are used. Amount fields include physical and financial cost amounts, settlement cost amounts, and adjustments.

Navigating the form

The following links and tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview tab

View and edit a list of transactions.

General tab

View or enter additional information about the transaction selected on the tab.

View physical, ledger, financial, and settlement update information for the selected transaction.

View the posting and accounts information attached to the ledger account for the transaction selected on the tab.

References tab

View account number references for both and , including sales prices.

View or enter additional information about the selected transaction, such as additional update information, details about item returns, as well as system, bill of materials (BOM), and project information.

Dimension tab

View or enter the department, cost center, and purpose used for physical and financial transactions and specify inventory dimensions for the transaction.

Buttons

Button

Description

View related transactions in the inventory.

View attached ledger transactions.

Click > to split an open transaction into several transactions. Click > to group several transactions sharing the same lot number into a single transaction.

View the configuration variables for the selected item.

Fields

Field

Description

Select an item configuration to specify an item with specific attributes.

Note Note

If you use purchase orders and sales orders, you cannot change the item configuration when you have updated order transactions, such as, registration, packing slip, and invoice update.

Specifies the item's size.

Specifies the item's color.

Enter the warehouse in which you will store your items.

Enter the Batch number dimension. If you select and in the upper section of the / form, you can edit the batch number for the transfer order line.

Enter the Serial number dimension. If you select and in the upper section of the / form, you can edit the serial number for the transfer order line.

The date on which the items were received or picked on a packing slip (physical transaction).

The date on which the items are invoice-updated or cost accounted via production (financial transaction).

The module that generated the transaction.

The number of the reference type that is specified in the field.

The current receipt status for receipt transactions. If the field is empty, the transaction is of type issue.

Possible receipt states:

– The purchase order is invoiced.

– The purchase order is packing-slip updated.

– The item is registered. When setting up inventory model groups, you can indicate in the field that item receipts must be registered upon physical updating.

– The item is registered in a shipment.

– The purchase order is created.

– The sales quotation with a negative quantity has been sent to the customer for approval. The sales quotation is not yet a credit note.

The current issue status for issue transactions. If the field is empty, the transaction is a receipt.

Possible issue states:

– The sales order is invoiced.

– All order lines have been delivered to the customer.

- The sales order is picking-slip updated.

– The item is on-hand and reserved for a sales order.

– The item is not on-hand, but it is reserved from a purchase order.

– The sales order is created.

– The sales quotation has been sent to the customer for approval. The sales quotation is not yet a sales order.

Quantity in inventory units for the transaction. The quantity shows receipts and issues. Issues are shown with a minus sign.

The item identification.

Customer or vendor's account number, depending on the reference field type.

Inventory reference type processing the transaction.

Inventory order number processing the transaction.

Identification for the project that generated the inventory transaction.

Fixed asset number for the transaction.

Identification of value model.

Probability of getting a sales order in percentage (0-100).

The lot number related to the transaction. See also Lots (form).

Reference to lot identification.

Identification of inventory dimensions.

When this field is selected, the transaction is financially open.

Date of the expected transaction, for example the delivery date for a sales order.

Date on which items are registered or picked.

Day the selling company should ship the item in order to meet the customer's requested receipt date.

The selling company confirms that the order will be shipped on this date.

Voucher numbers used when posting 'floating' items, for example, packing slip updated items. The voucher number refers to whatever is being used in General Ledger.

When an item is picked or received on a packing slip in the Sales or Purchase modules, the packing slip number is saved here.

Floating physical inventory value of the inventory record, such as in connection with packing-slip updating. A floating value is, for example, a physical cost amount that has not been financially updated in General Ledger.

Physical revenue posted in connection with the packing-slip update.

Indicates whether the voucher has been physically posted to General Ledger. If the check box is not selected, the voucher has been physically updated. See the field.

The voucher number used in invoice updating or costing. The voucher number refers to whatever is being used in General Ledger.

When an order or purchase is invoice-updated, the invoice number is saved here.

Inventory value for the updated quantity, for example in connection with invoice updating.

Shows any adjustment of the cost resulting, for example, from a closing of inventory.

Sums that have been offset and posted to the operating account, for example, in connection with the posting of inventory journals.

The identifier of the unposted invoice that is connected to the selected purchase order inventory transaction.

Note Note

Information is displayed in this field only if the is or the is .

Date on which the transaction was financially closed, such as when the full quantity was financially settled.

Number that has been financially settled.

Cost value that has been financially settled.

Posting type associated with the account in General Ledger.

Posting type associated with the offset account in General Ledger.

General Ledger account used.

General Ledger offset account used.

The currency that is associated with the item receipt.

The transaction's standard cost price converted to the cost value.

The project category for the project used.

Indicates that the transaction involves goods that have been returned on a packing slip.

The item has not yet been financially updated. When goods, which have only been physically received or picked, are returned, two new transactions are generated in the inventory; a receipt transaction, which is given the status , and an issue transaction, which is stamped with the status . For both transactions, select the field. The transactions are open-post marked, so that you can see that they are related to each other. This enables you to maintain the historical sequence, and create reports on the inventory on-hand for any particular day.

If selected, indicates that the transaction involves goods that have been returned on a credit note.

The lot number of a returned item. The return lot number is used on credit notes in the Accounts Receivable module or in inventory journals of the type Transfer or Gain/Loss.

Date associated with the transaction's status.

Indicates whether the transaction is a receipt or an issue.

Scheduling time for inventory transactions, with reference to job scheduled productions.

The BOM number of a specific sub-BOM, that is, the active sub-BOM was overridden on the bill of material. If the field is blank, the active sub-BOM is used.

Route number of a specific sub-route, that is, the active sub-route was overridden on the BOM line. If the field is blank, the active sub-route is used.

Project adjustment reference.

Department used for physical and financial transactions.

Cost center used for physical and financial transactions.

Purpose used for physical and financial transactions.

Location inside a warehouse. If you select and in the upper section of the / form, you can edit the location number for the transfer order line.

Unique identification for the pallet (Serial Shipping Container Code).