Navigating the form

Overview tab

Create a new journal, and view open, posted, or all journals according to the selection in the Showlist at the top of the form.

General tab

Select or view additional posting parameters for the journal that is selected on the Overviewtab.

Setup tab

Select additional setup options, such as the offset account and cost category for the journal that is selected on the Overviewtab.

Blocking

Enter and view parameters that indicate how the journal that is selected on the Overviewtab is blocked for use.

Action type

View details about the approval procedure, if any, for the journal that is selected on the Overviewtab.

Show

Select one of the filter settings:

• All- All transactions.

• Open- Transactions that are not posted.

• Posted- Posted transactions.

The default selection is Open.

Name

Enter the name of the journal, or select the name from the selection list.

More help…

Journal number

The number of the current journal, drawn from the voucher series set up in the Journal names form.

Description

Enter a description for the journal.

Posted on

If the check box is selected, the journal has been posted.

NoteBy indicating whether or not a journal has been posted, you can filter the journals that appear in the Journalform.

Department

If this check box is selected, this journal enables transactions on this dimension.

Delete lines after posting

Select to delete journal lines when posting has been completed. LedgerJournalTable_RemoveLnAftPost_More

Offset cost category

Enter the default offset account that is automatically copied to all lines in the journal.

Private

Mark the journal as private. Only the user associated will have access to the journal.

Private for user

The user that has access to the journal. Only the user associated will have access to the journal.

The user group that has access to the journal. Only the users associated with the group will have access to the journal.

Locked by system

If the journal has been blocked by the system, this check box will be selected and you will not be able to post in the journal. To release a blocked journal, clear this check box. The check box can also be selected manually.

Reported as ready by

If the journal has been reported as ready, this field displays the user identification (ID) of the user who reported it as being ready.

Approved by

If the journal has been approved, this field displays the user ID of the user who approval it.

Rejected by

If the journal has been rejected, this field displays the user ID of the user who rejected it.

Posted

If the current journal has been posted, this field displays the date of posting.

Log

Displays error messages that were generated while validating the journal are stored. After the errors have been corrected and a new validation has been successfully run, the error messages will be automatically deleted.

Lines

Create or view the journal lines of the journal that is selected on the Overviewtab.

Validate

Perform an automatic inspection that the lines in the journals that are selected on the Overviewtab are ready for posting.

Post

Select Post and transferor Post. The function that you select is carried out on all the lines in the journals that are selected on the Overviewtab.

If you want lines without errors to be posted and lines with errors to be transferred to a new journal, click Post and transfer.

Otherwise, click Post. If an error exists, no lines are posted, and you receive an error message.

Import

Start the Excel wizard to import a complete journal with transactions.

Approval

Select Report as ready, Approve, or Rejectfor the journals that are selected on the Overviewtab.

Print

Print journal reports.