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Use this form to enter lines in the journal and to transfer the lines to fixed asset budgets or general ledger budgets.

You can create several lines by making proposals or you can enter lines one at a time, and you can modify lines before you transfer them. You also can create and transfer fixed asset budget lines in the value model that is attached to the fixed asset and in the form.

Note Note

The lines are budgeted for the that is shown on the tab of the journal. If the lines that you are preparing relate to a fixed asset value model with a different , you must use a journal that is defined for that .

Navigating the form

The following links and tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview tab

Enter or view the fixed asset budget transaction lines. Enter the , which is linked to the posting profile and the ledger account for the transaction, and enter an offset account.

General tab

Enter or view additional information about the journal line that is selected on the tab.

Dimension tab

Enter or view dimension values for the journal line that is selected on the tab.

View the history of the transaction transfers for the journal line that is selected on the tab.

Buttons

Button

Description

Select to transfer lines to fixed asset budgets as budget transactions.

Select to transfer lines to fixed asset budget and ledger budget as budget transactions.

The accounts that have been set up for realized fixed asset transactions in the form are used in the posting of fixed asset budget transactions to the ledger budget. The , the fixed asset , and the on the budget journal line are used to find the ledger and offset accounts in the posting profiles, and these accounts are updated in the ledger budget.

or

Select or to validate that the journal lines that are selected are ready for posting.

Deletes all the lines in the journal.

Create various kinds of journal lines as proposals for the following fixed asset transactions:

You can modify the lines that are created from proposals, and the that is generated.

After you transfer the line, click to view the resulting fixed asset budget or ledger budget transactions.

Print the journal or print posted transactions by journal.

Note Note

To print budget transactions, use the report.

Fields

Field

Description

Select or view a budget model. A budget model has two purposes:

  • It allows the user to create several budget models for the same period, which can be used for analytical purposes and for various types of reporting.

  • It is a link to a ledger, which allows the incorporation of fixed assets budgets into ledger budgets.

Enter or view the type of transaction for the fixed assets transaction.

Acquisition

Depreciation

Revaluation and revaluation groups

Disposal

Fixed asset reserve

View or enter the posting date. When the date on a line has been changed, that date is displayed when a new line is created.

Note Note

If the option is not selected in the field in the form, and a voucher contains more than one line, that date is the posting date for all of the lines of the voucher when you change the date on one line.

If the field in the form is set to or and the field in the form is set to , you can use the same voucher number on different transaction dates.

Enter or view the account number for the current .

You also can enter the for the account.

Select or view a value model for the fixed asset. Only value models that might apply to the asset are displayed. For instance, value models with a or status are not available for additional transactions.

Only value models that are set up for the posting layer of the journal are suggested. For example, if the journal is set up for taxes, only value models set up for taxes are available.

Enter text about the transaction. When you specify an offset account, the same text is used if no other offset transaction text is specified. Or, you can enter the code for journal text created in the form.

Enter the debit amount in the default currency.

Enter the credit amount in the default currency.

Select the offset account type.

Enter or view the account number for the current offset account type.

Note Note

You can set up a default offset account in the to be displayed in this field. You also can set up a default offset account in the field in the form.

To put the transaction on hold until a specified date, enter that date. You still can modify the transaction, and it can be posted on or after this date.

If this field is blank, the transaction can be posted at any time.

Note Note

You can clear this field to remove the hold.

The voucher number for the transaction. You can set up voucher series in the form.

When posting in a currency other than the default currency, you must specify the currency that you are using.

The information in the currency field is determined by the information that you enter in the or in the or forms, depending on the account type.

If there is no currency information in those forms, information entered in the form is displayed. If there is no currency information entered in the form, information entered in the form is displayed.

Note Note

You can set up validation rules for the use of currency in the in the .

To select a foreign currency manually, place the pointer in the field, click the square arrow to see a list of existing currency codes and names, and select a currency.

To manage currencies, click Command> Go to the Main Table Formto open the form, where you can correct, add, and modify the various currencies and exchange rates.

Enter the amount of the transaction in the relevant currency. The balance amount is displayed in the default currency.

Note Note

There must be an exchange rate that is dated before the earliest transaction. The first rate can have a blank date. Amounts can be posted in mixed currencies in the same account.

Currency exchange rate that applies to the transaction. The currency rate that is expressed here is the rate that is set up in the form, but it is possible to change this rate if necessary.

The exchange rate is expressed as the number of units of the foreign (non-company) currency that is indicated in the field on the tab in the form.

Note Note

To open the form that contains the field, click > > .

The abbreviation for another set of company accounts. The transaction between accounts is posted in for both sets of company accounts.

Enter the abbreviation for the set of company accounts for the offset transaction.

If text other than what is entered in the field should be used, enter it here.

This check box is selected if the currency code is included in triangulation. You can unmark it, if necessary.

Quantity of consumption units for fixed assets set up for consumption depreciation.

Posting profile for the transaction. A posting profile must be selected for every transaction.

The settlement type for the transaction.

The department dimension that the transaction is associated with. The department that is displayed is selected in the field in the form. If that field is empty, the department is selected from the dimension fields in the or the , or form, according to account type. For more information, see Dimensions.

The cost center dimension that the transaction is associated with. The cost center that is displayed is selected in the field in the form. If that field is empty, the cost center is selected from the dimension fields in the or the , or form, according to account type. For more information, see Dimensions.

The purpose of the dimension that the transaction is associated with. The purpose that is displayed is selected in the field in the form. If that field is empty, the cost center is selected from the dimension fields in the , or the , or form, according to account type. For more information, see Dimensions.

The department dimension in the set of company accounts selected for intercompany accounting. For more information, see Dimensions.

The cost center dimension in the set of company accounts selected for intercompany accounting. For more information, see Dimensions.

The purpose dimension in the set of company accounts selected for intercompany accounting. For more information, see Dimensions.

The transfer date for the transaction.

The user who transferred the voucher.

The number of the journal that the transaction was transferred to.

The date that the payment file was generated.