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Use this form to enter the information requested by the IRS about the person or company who will file your 1099 statements electronically or by using magnetic media.

Note Note

We recommend that you review IRS rule changes for the applicable tax year before you set up and process 1099 statements.

The first time that you open this form, you have the option to initialize the 1099 transmitter data and to display company information automatically. If you click No, you must enter the vendor information manually.

If another person or company is filing 1099 statements electronically or magnetically on behalf of your company, the IRS requires that you enter the name, address, tax registration number, and contact information for the person or company.

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab

Description

General tab

Enter the name, address, federal tax identification number, and other information about the person or company that files your 1099 statements.

Enter the address information of the person or company that files your 1099 statements.

Fields

Field

Description

The name of the person or company transmitting the 1099 statements to the IRS.

Abbreviation for "doing business as."

Select this check box if the company is owned by an entity outside of the United States.

Enter the federal tax identification number with federal authorities for 1099 reporting.

Enter the transmitter control code (TCC) assigned by the IRS or Martinsburg Computing Center (MCC).

Enter the name of a contact person.

Enter the telephone number of the contact person.

Enter the e-mail address of the contact person.

If you submitted 1099 statements using magnetic media and the IRS requested a replacement file, enter the alpha character from the Media Tracking Slip, form 9267, which the IRS sent with its request. The alpha character appears immediately after the TCC on the tracking slip.

Enter the street address of the contact person.

Enter the postal or ZIP code of the contact person.

Enter the city for the contact person.

Select the county or region for the contact person (U.S. =county).

Enter the state for the contact person.

Enter the unique identification of the country/region for the contact person.

The company address in text format, which you must update manually if the address changes.