Overview tab

Create and view the allocations.

General tab

Enter or view more details about the selected allocation.

Allocation

You will see this tab only if you set up an allocation of the type Allocation.

Allocate cost proportionally, either by using an allocation key or amounts or quantities. Define the amounts that you want to be allocated, the destination of the allocation, and the allocation pattern.

Internal cost allocation

You will see this tab only if you set up an allocation of the type Internal cost allocation. Allocate internal cost based on measurements and cost rate. Select whether to include fixed and variable costs for allocation and determine the service category for the allocation and the cost rates that you want to apply for the allocation.

Surcharge calculation

You will see this tab only if you set up an allocation of the type Surcharge calculation. Credit the dimension that you allocate from - based on a percentage that is applied to amounts on the dimension that you allocate to. Define the amounts on which to apply the surcharge, the basis amount on the destination of the allocation and the surcharge rate to apply on that basis to credit the allocated dimension.

Cost calculation

You will see this tab only if you set up an allocation of type Allocation and the Calculation valueis set to Cost calculation. Set up the Service categoryand the Cost rate typehere.

Dimension tab

List the dimension values to which the costs should be allocated, according to the chosen offset transaction dimensions.

Up

Move the allocation line upward on the Overview tab.

Down

Move the allocation line downwards on the Overview tab.

Load dimensions

Upload dimensions in this grid.

Allocation level

Select the allocation level of the allocation. If the allocation level is Hierarchy, specify the Allocation hierarchy.

Allocation hierarchy

If the allocation level for this allocation is hierarchy, select the Hierarchy.

Allocation dimension

Select a dimension or a division, depending on the Allocation level.

Allocation reference

Select an allocation reference, either the dimensions value or the division of the hierarchy from which the costs are allocated.

Description

This field displays the description of the allocation reference, which might be an abbreviation or a code.

Allocation type

Select which of the allocation types you have chosen to use for allocation from this allocation reference.

Locked

Select whether to lock the identification and the execution order of the allocation.

Iteration

Select whether to allow for iteration of the allocation. The iteration number is set up in the Number of iterationsfield on the Parametersform. Iteration is required to resolve a possible allocation loop, when you allocate across dimensions that allocate to one another.

Priority

Displays the priority of the allocation, or when it will be calculated in the execution order.

Allocation account

Select the Cost categoryfor the allocation account.

Offset account

Select the Cost categoryfor the offset account.

Calculate fixed costs

Select whether to include fixed cost amounts on the allocation.

Calculate variable costs

Select whether to include variable cost amounts on the allocation.

Plan costs to actual costs.

Select whether to allocate on the planned costs instead of the actual costs. If you allocate this way, the system credits planned cost on the origin and allocates and debits planned cost on the destination. Origin balance after allocation is the variance between the actual costs and the planned costs.

Calculation value type

Select which type of transactions the system allows for during the allocation:

• Primary transactions originating from General ledger.

• Secondary transactions, or only transactions originating from prior allocations.

• The total cost amount.

Calculation value

Use this form to filter the contributed cost categories amounts that should be included in the allocation. You can:

• Limit the amount to allocate the contribution of a specific cost category.

• Limit the amount to allocate the contribution of a collection of cost categories.

• Include the contribution of all cost categories.

• Allocate calculated amounts based on service category and rate.

Calculation structure

If you select calculation value = Line value, select the line structure to determine which line value to use.

Calculation reference

Enter Cost category, if you have selected calculation value = Cost category value.

Enter the Cost linevalue of the Line structureif calculation value = Line value.

Calculation rate

If you do not want to allocate 100% of the allocation amount you have selected in the fields above, set the percentage of the amount that you want to allocate.

Department

Select whether to allocate costs to a department.

Cost center

Select whether to allocate costs to a cost center.

Purpose

Select whether to allocate costs to a specific purpose.

Method of calculation

Select which principle to apply to calculate the allocated cost on the destination. You can:

• allocate the amount using a fixed percentage.

• allocate proportionally to amounts on the destination.

• allocate in proportion of measurements on the destination.

• allocate proportionally to aggregates of amounts.

• apply the predefined allocation key.

• apply a manual allocation key.

• apply a fixed amount.

Calculation value type

• Select which type of transactions the system allows for during the allocation:

• Primary transactions from General ledger

• Secondary transactions, or only transactions from prior allocations

• The total cost amount, or the primary and secondary transactions that result from allocation

Offset transaction structure

If you select Method of calculation= Cost line, select the line structure that identifies the cost line. This cost line's aggregated value forms the basis for proportioning the allocation.

Reference

In this field, you can further specify the calculation method that you selected in the Method of calculationfield. The field changes name according to your selection. If, for example, you select Cost line, this field is called the same and you can specify the line number that you want to use as a basis for distributing the offset transactions.

Posting type

This field indicates if the debit value or credit value has to be allocated. Select Debitor Creditif your method of calculation is Service category.

Reference to quantity

Select whether to set the proportioning of the allocation based on the quantity of the selected Cost line, instead of on the cost amount (fixed, variable, or total).

Reference to fixed costs

Select whether to allocate proportionally to the fixed costs of the Cost categoryor the Cost line.

Reference to variable costs

Select whether to allocate proportionally to the variable costs of the Cost categoryor the Cost line.

Unit

If your method of calculation is a Reference specification, select the unit of measure for the quantities.

Reference quantity

If your method of calculation is a Reference specification, enter the total reference quantity.

Service category

Select the service category that you want to allocate. You can only select service categories for allocations of the type Internal cost allocation.

Calculation page

If you select Credit, the values or quantities are calculated on the Allocation dimension(dimension defined on the Overviewor the Generaltab).

If you select Debit, the values or quantities are calculated as a total value of the dimension that is listed on the Dimensiontab.

Budget costs

Select which cost rate you want to use for calculating budget costs.

Basic plan costs

Select which cost rate you want to use for calculating basic plan costs.

Flexible plan costs

Select which cost rate you want to use for calculating flexible plan costs.

Target costs

Select which cost rate you want to use for calculating target costs.

Actual costs

Select which cost rate you want to use for calculating actual costs.

Actual costs from service transactions

Select whether to use the actual cost rate from the service category.

Dimensions

Displays the Offset transaction dimension, which you selected on the Allocationtab.

Factor

Select the factor by which you want to increase or decrease the reference quantity.