Overview tab

The collection letter proposals are ordered by collection letter code and, within each collection letter code, by the automatically generated date.

Note
Each collection letter proposal line contains the highest collection letter code that is shown by the transactions that it includes for collection.

General tab

View or edit additional information about the selected collection letter.

Address tab

View or edit the address information for the selected collection letter.

Transactions

View or edit the transactions that are included in the selected collection letter.

Note

View or edit the note that is attached to the selected collection letter.

Dimension tab

View or change the dimension values for the selected collection letter.

Voucher

View, by voucher number, the ledger transactions that are related to the selected collection letter.

Cancel

Cancel the selected collection letter.

Post

Post the selected collection letter.

Print

Print the selected collection letter.

View

Select the check box to activate the Statusand Printedfields.

Printed

Select the check box to view only printed collection letters.

Collection letter

The number of the current collection letter.

Date

The date of the current collection letter. The field is updated automatically on the date specified when the collection letter is generated.

Collection letter code

The collection letter code for the current collection letter.

Customer account

The customer account for the collection letter.

Status

The status of the current collection letter. Also used when you select which collection letter status to view.

Available status codes:

• Created– The collection letter job has been executed.

• Posted– The collection letter has been posted.

• Canceled– The collection letter was canceled.

Printed

Specifies whether the current collection letter has been printed.

Name

The name of the customer for the collection letter.

Language

The language of the collection letter.

Block

Select this check box to block the customer from further invoicing.

Note
Blocking must be canceled manually in the Customers form.

Posting profile

The posting profile for the current transaction.

Currency

The currency code for the current collection letter.

Note
The currency used for the collection letter is always the currency selected in the customer form.

Fee

The charge for the collection letter in the default currency, excluding any sales tax.

Note
The currency used for the collection letter fee is always the currency selected in the customer form.

Voucher

The voucher number in the ledger. When the collection letter is updated, this field is updated automatically.

Number sequence code

The number sequence from which the current collection-letter number originates.

Terms of payment

Select or type the payment code generated in the Terms of paymentform.

Due date

The due date of the transaction.

Sales tax group

The sales tax code for the collection letter. Define the sales tax code in the Collection letterform.

Item sales tax group

The item sales tax group of the current transaction. Define the tax group using the Item sales tax groupsform.

Print code

The sales tax code printed on the voucher.

Printed

The date that the current collection letter was printed.

Updated

The date for updating the collection letter is automatically entered.

Canceled

The cancellation date for the collection letter.

Street name

The street name of the customer's address.

ZIP/postal Code

The ZIP/postal code of the customer's address.

Note
This information is retrieved automatically from the invoice account's base data and cannot be changed on the collection letter.

City

The city of the customer's address.

County

The county of the customer's address. This information is retrieved from the invoice account and cannot be changed on the collection letter.

State

The Statewhere the collection letter is being sent. This information is retrieved from the invoice account's base data and cannot be changed on the collection letter.

Country/region

The country or region of the customer's address.This information is retrieved from the invoice account's base data and cannot be changed on the collection letter.

Address

The customer's address. This information is retrieved from the invoice account's base data and cannot be changed on the collection letter.

Voucher

The ledger voucher number for the transaction.

Date

The date of the transaction for which a collection letter is being issued.

Invoice

The invoice number for the transaction, if any.

Due

The due date for the transaction.

Currency

The currency code of the original transaction.

Calculation amount

The amount that the collection letter is calculated from.

Balance

The unsettled amount of the original transaction.

Issue collection letter

Select this check box if you want the current overdue sum to be collected.

Collection letter code

The collection letter code to be included in the collection letter.

Transaction text

The transaction text from the transaction that is the basis of the collection letter.

Note

The note attached to the collection letter.

Department

Dimension value for the transaction.

Cost center

Dimension value for the transaction.

Purpose

Dimension value for the transaction.