General ledger> Reports> External> Electronic documents list

The Electronic documents list directory is used to store reports that you submit electronically to the tax authorities.

Although an electronic tax document can have an unlimited number of versions, only the active version is displayed or exported.

Tasks that use this form

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Tab

Description

Overview

Enter the document details.

General

View or modify the document details. You can also view the correction details after a document is corrected.

Document

Open the selected document in Microsoft Office Excel.

Buttons

Button

Description

Load

Open a menu with the following items:

  • File– Open the Load fileform to import data from the external Microsoft Office Excel file.

  • Report– Open the Load reportform to import data for reports created by the Financial reports generator.

  • Version– Open the Load versionform to import data from an earlier version of the document, if any.

Note Note

This button is activated for documents in the Createdor Receivedstatus.


Versions

Open the Versionsform to view the document version. All created versions are available in the tree structure.

View

Open the Versionform to view and modify the document versions.

Note Note

This button is activated for documents in Received, Approved, or Finishedstatus.


Requisites

Open the Requisitesform to view a list of requisites and values for the document.

Note Note

This button is activated for documents in Received, Approved, or Finishedstatus.


Export to

Open the Electronic document exportform to export the document.

Note Note

This button is activated for documents in Approvedstatus.


Status

Change the status of the document.

  • Approved– The document contains data approved to be submitted to tax authorities. This status is activated only for documents in Receivedstatus.

  • Finished– The approved document is submitted to tax authorities and cannot be modified. This status is activated only for documents in Approvedstatus.

  • Reset– Reset the document status. Every time you reset the status, the status is reset to the previous stage. This status is not activated for documents in Createdstatus.

Functions

Open a menu with the following items:

  • Document– Open the Microsoft Office Excel file to save the document.

    Note Note

    This option is activated for documents in Received, Approved, or Finishedstatus.


  • Create correction– Open the Create correctionform to make correction in the selected document.

    Note Note

    This option is activated for documents in Finishedstatus.


Fields

Field

Description

Status

Select the status of the electronic document from the following:

  • In process– View all documents that are in process. All documents in Created, Approvedor Receivedstatus are displayed.

  • Finished– View all documents that are exported.

  • All– View all documents.

Template

Select the document template.

Document

Enter the document code.

Number

View or modify the document number in the current year.

Description

Enter a description for the document.

Period start

Select the starting date of the reporting period for the document.

Period ends

Select the ending date of the reporting period for the document.

Status

The status of the electronic document.

  • Created– The default status when the document is created.

  • Received– The document contains data.

  • Approved– The document contains data approved for submittal to the tax authorities.

  • Finished– The approved document has been submitted to tax authorities and cannot be modified.

Sender

Select the employee code of the document sender.

Employee name

The name of the employee.

Current version

The current version of the document.

Note Note

You can specify the value in the Versionsform.


Corrected document

The identification code of the correction document.

Document type

The string to identify the document type.

Note Note

In the original document, the document type value is 1 in text format and 0 in XML format. In the correction document, the text format value is 3, and the XML format value is 1/999.


Corrective number

The version number for the correction made to the original document.

Note Note

This is updated when a correction document is created for the original document.


See Also