You can link prepayments paid to vendors to advance invoices, either before or after posting. You can link one prepayment to several advance invoices, or you can link one advance invoice to several prepayments. A warning is displayed if the advance invoice or the prepayment is already linked. You can select the Prohibit in journalscheck box in the Accounts payable parametersform to prevent VAT posting in vendor journals. You can use one of the following methods to link a prepayment to an advance invoice.

For advance invoices that have not been closed

  1. Click Accounts payable> Common Forms> Advance invoiceto open the Advance invoiceform and create an advance invoice.

  2. Click Postto post the advance invoice.

  3. Click Functions> Link prepayments.

    –or–

  4. Click Accounts payable> Journals> Payments> Payment journal> Linesto open the Journal voucherform.

  5. Click Functions> Link to advance invoice.

For open customer transactions

  1. Click Accounts payable> Vendor Details> Transactionsto open the Vendor transactionsform.

  2. Click Link to advance invoices.

    Note Note

    Before linking prepayments to an advance invoice, click Postin the Advance invoiceform to post the advance invoice.

See Also