The advance invoice is a document created for a customer that states the amount to be prepaid on a sales order. Usually, the prepayment must be made before the order is processed. The advance invoice is not an accounting or tax document.

You can create an advance invoice for a free text invoice or reassign an existing advance invoice to a free text invoice as long as no prepayments are linked to the advance invoice.

  1. Click Accounts receivable> Common Forms> Advance invoiceto open the Advance invoiceform and create an advance invoice.

    –or–

    Click Functions> Set free text invoicein the Advance invoiceform to link the free text invoice to the advance invoice. You must create the advance invoice and the free text invoice independently.

  2. Click Postto post the advance invoice.

  3. Click Functions> Statusto open the Change advance invoice statusform, and then select the status of the advance invoice in the New statusfield.

    Note Note

    You can change the status of the advance invoice at any time. However, you cannot process closed advance invoices in transactions.

  4. In the Advance invoiceform, click Showand filter the advance invoices.

  5. Press CTRL+S or close the form.

VAT on advance invoices

According to Czech legislation, companies must record VAT on prepayments from customers even though the sale has not been completed. You can add a line containing VAT specifications, taken from sales order lines, to an advance invoice for posting VAT from a prepayment.

Note Note

The VAT specifications are copied to the advance invoice lines only if the Type of taxfield in the Sales tax codesform is set to Standard VATor Reduced VAT. If the Type of taxfield contains a different value, then the line is copied to the advance invoice as if it contains a zero VAT amount.

See Also