You can modify the name and title of the default official before posting an invoice. The Officialstab is available in both the Sales postingand the Purchase postingforms.

  1. Click Accounts receivable> Common Forms> Sales Order Details> Posting> Invoiceto open the Posting invoiceform.


    Click Accounts payable> Common Forms> Purchase Order Details> Posting> Invoiceto open the Posting invoiceform.

  2. Click the Officialstab to access the information for the officials associated with the forms.

    Note Note

    By default, the Employee nameand Job Titlefields display the name and title, based on the setup in the Officialsform. If these details were not set up in the Officialsform, the fields are blank.

  3. Select or enter the employee name to modify the Employee name.

  4. Select or enter the employee title to modify the Job Title.

    Note Note

    For external positions, the list of officials for a specific customer or vendor is available in the Contact personsform. For internal positions, the list is available in the Employeeform.

  5. Post the invoice.

    Note Note

    You cannot add or delete lines on the Officialstab. After a document is posted, the list of positions cannot be changed, and the employee name and the job title that you select will be used on future documents.

See Also