Printing reports from within the Report Writer is useful when you’re modifying reports or creating your own new reports. You can verify changes you’ve made quickly.
To be able to print a report from within the Report Writer, you must have been granted access to the report. This includes any custom reports the user has created. If access isn’t granted, the user will encounter a “privilege” error when they try to display the report. Refer to Accessing modified reports and Accessing custom reports for details about granting access to reports.
If a user will be creating or modifying numerous reports in the Report Writer, you may want to assign the user the POWERUSER security role. This role grants them access to all of the custom reports they are creating.
Most reports read data directly from tables in the database for the accounting system. However, some reports retrieve their data from special “temporary” tables that are created by the accounting system. Reports that read data directly from tables in the database can be viewed and printed from within the Report Writer. Reports that use temporary tables cannot, because the Report Writer has no way to add data to temporary tables.
If you have selected the modified report in the Report Writer window, but the Print button is disabled, the report uses temporary tables. This means you can’t print the report from within the Report Writer, and must return to the accounting system to print the report.
Reports printed from within the Report Writer may not have exactly the same appearance they would printed from the accounting system. Some of the differences when reports are printed from the Report Writer include: