1. Click Accounts receivable> Setup> Payment> Payment ID.

2. Press CTRL+N to create a new payment ID.

3. Enter a code for the payment ID in the Payment ID typefield and a descriptive name for the payment ID in the Namefield.

4. Enter the total length of the payment ID in the Payment ID lengthfield.

   Note
   A payment ID can be divided into different parts, such as customer account number, invoice number, prefix, suffix, and external reference.

5. In the Modulofield, select the modulo type to calculate the check number. The last digit of a payment ID is reserved for the check number to verify if the payment ID is valid. The following options are available:

   • Modulo 10– The total length of the payment ID is divided by 10. The remainder is the check number, which is the sixteenth of the last digit.

   • Modulo 11– The total length of the payment ID is divided by 11. The remainder is the check number, which is the sixteenth of the last digit.

   • (None)– No check number is calculated.

6. In the Account from positionfield, enter the starting position for the customer or vendor account number in the payment ID.

7. In the Account to positionfield, enter the ending position for the customer or vendor account number in the payment ID.

8. In the Invoice from positionfield, enter the starting position for the invoice number in the payment ID.

9. In the Invoice to positionfield, enter the ending position for the invoice number in the payment ID.

10. Click the Generaltab. In the Prefixfield group, specify prefix information for the payment ID.

11. In the Suffixfield group, specify suffix information for the payment ID.

    Note
    Prefix text values and suffix text values are not included for the calculation of check number.

12. In the External referencefield group, enter the starting and ending positions for the external reference of the payment ID. The external reference is the account number of a vendor who is also a customer.

13. In the Textfield group, specify the prefix text value and suffix text value for the payment ID.

14. Click the Setuptab. Select the Blank Payment IDcheck box to issue a payment slip without the payment ID.

    Note
    You can preview the selected payment ID in the Payment ID testfield on the Overviewtab.

You can attach the payment ID at various levels. The following list describes the order of priority that is followed to assign a payment ID to a transaction:

• Payment ID defined for Factoring account customer ( Accounts receivable> Common Forms> Customer Details> Payment> Payment ID typefield)

• Payment ID for a customer ( Accounts receivable> Common Forms> Customer Details> Paymenttab > Payment ID typefield)

• Payment ID defined at the method of payment level ( Accounts receivable> Setup> Payment> Methods of payment> Payment controltab > Payment ID typefield)

• Payment ID defined at the country/region level ( Basic> Setup> Addresses> Country/region> Generaltab > Payment ID typefield)

• Payment ID defined at the customer group level ( Accounts receivable> Setup> Customer groups> Overviewtab > Payment ID typefield)

• Payment ID defined at the number sequence level ( Basic> Setup> Number sequences> Number sequences> Generaltab > Payment ID typefield)

• Payment ID defined at the parameters level ( Accounts receivable> Setup> Parameters> Ledger and sales taxtab > Payment ID typefield)

1. Click Accounts receivable> Periodic> Update invoice payment ID.

2. In the Update Payment IDfield group, the following check boxes are displayed:

   • Update invoice payment ID– Select this check box to update the payment ID for all sales invoices that do not have a value in the Payment IDfield.

   • Update interest note payment ID– Select this check box to update the payment ID for interest notes.

   • Update collection letter payment ID– Select this check box to update the payment ID for collection letters.

   • Update project invoice payment ID– Select this check box to update the payment ID for project invoices.

   Note
   Select the Delete Payment IDcheck box to delete the payment ID information from all forms.

You can view the payment ID for a transaction in the following locations:

• Sales ordersform ( Accounts receivable> Common Forms> Sales order> Inquiries> Invoice> Payment IDfield)

• Free text invoiceform ( Accounts receivable> Common Forms> Free Text Invoice Details> Inquiries> Invoice> Payment IDfield)

• Projectsform ( Project> Common Forms> Project Details> Invoice> Invoice> Payment IDfield)