You can post an invoice for a purchase order in the Posting invoiceform.

• Invoice poolform ( Accounts payable> Inquiries> Invoice pool)

• Journal voucherform ( Accounts payable> Journals> Invoices> Invoice approval journal> Lines)

1. Click Accounts payable> Purchase order .

2. On the Overviewtab, select a purchase order and then click Posting> Invoice. The Posting invoiceform opens.

3. In the Quantityfield, select the quantity to update:

   • Receive now– Use for partial shipments. The default Updatequantity is from the Receive nowquantity on the purchase order.

   • All– Use for complete shipments. The default Updatequantity is from the Orderedquantity field on the purchase order.

   • Registered– Use if the item requires registration, as specified in the Inventory model groupsform ( Inventory management> Setup> Inventory> Inventory model groups ). The default Updatequantity is the physical update quantity that has been registered.

   • Packing slip– Use if a packing slip has already been received for the order. The default Updatequantity entry is from the total quantity of available packing slips.

4. On the Overviewtab, select the invoice line, and in the Numbercolumn, enter the invoice number of the invoice that you received from your vendor.

5. Click the Linestab and verify that the information for the invoice matches the quantity and net amount on the invoice from your vendor. To make corrections, click the Line detailstab and enter the new amounts or quantities.

6. Click the Totalsbutton and verify that the information is correct. Close the Totalsform.

7. Select the Postingcheck box.

8. Click OKto close the form and post the invoice.