Accounts payable setup and maintenance forms

Configuring required Accounts payable information

Accounts payable parameters

Set up parameters for the Accounts payable module.

Form setup

Define the format of information on various documents related to vendors, such as, purchase orders, receipt lists, packing slips, and invoices.

Methods of payment

Create and maintain information about methods of payment for vendors.

Posting profiles

Set up the posting profiles that control the posting of vendor transactions to the general ledger.

Terms of payment

Define the terms of payment that you assign to sales orders, purchase orders, customers, and vendors in either Accounts receivable or Accounts payable.

Vendor groups

Create and maintain groups of vendors that share key parameters, including terms of payment, settle periods, posting ledger, sales tax group, and default account setup.

Configuring Accounts payable journals

Journal names

Create and manage templates for journals, including the management of posting restrictions for selected users or user groups.

Reasons

Create reason codes to manage and record reasons for various types of transactions.

Workflow configuration

Create a new workflow or modify an existing one.

Configuring vendor invoices

Footer text

Specify footer text for a print management record in multiple languages. When the document is printed, the language of the document determines the language of the footer text.

Form notes

Edit the standard text that appears on the various forms that your organization uses, such as invoices, purchase orders, and interest notes.

Form setup

Define the format of information on various documents related to vendors, such as purchase orders, receipt lists, packing slips, invoices, requests for quotes, and purchase requisitions.

Form sorting parameters

Set up sorting orders for printing requisitions, receipt lists, packing slips, and invoices.

Print management setup

Set up print management original or copy records and conditional settings. This information controls the way that documents, such as sales orders and purchase orders, are printed during the posting process.

Configuring miscellaneous charges for purchasing

Auto-misc. charges

Define the miscellaneous purchase charges that are automatically assigned to orders.

Item misc. charges groups

Create miscellaneous charges groups that can be assigned to items.

Misc. charges code

Set up codes for the miscellaneous charges to use on purchase orders, such as invoice fees, freight, and insurance.

Vendor misc. charges group

Create miscellaneous charges groups that can be assigned to vendors.

Configuring vendor payments

Cash discounts

Set up and manage cash discount codes, which are linked to customers and vendors and are applied to sales orders and purchase orders.

Exchange rates

Create and view the currencies that your company uses and maintain appropriate exchange rates between the company currency and other currencies.

Intercompany accounting

Create a list of accounts that the current company can post to. You must set up debit and credit accounts, and also the journal that receives the transactions in the other company.

Language texts

Create text in another language. You can translate all texts for external use (such as terms of payment, terms of delivery, and modes of delivery) into one or more languages.

Methods of payment

Create and maintain information about methods of payment for vendors.

Payment days

Define the payment days that are used to calculate due dates for payments that you will receive from customers or make to vendors.

Payment fee

Create and maintain payment fees that are related to vendors, such as fees for promissory notes.

Payment fee setup

Set up payment fees for various combinations of banks, methods of payment, payment specifications, currencies, and date intervals.

Payment instruction

Create and manage payment instructions that are required for compliance with SWIFT regulations.

Payment schedules

Create payment schedules, which you can use to schedule installment payments from customers and to vendors.

Payment specification

Create and view payment specification codes for the method of payment that you selected in the Methods of paymentform. You define payment specification codes according to your agreement with the bank that is specified for the selected method of payment.

Transaction text

Create transaction text for automatic postings to the general ledger. You can set up transaction text in various languages.

Configuring vendor payment formats

Check layout

Set up the layout of checks for the bank account that you selected in the Bank accountsform.

File formats for methods of payment

Select import, export, return, and remittance file formats to use for vendor payments.

Methods of payment

Create and maintain information about methods of payment for vendors.

Promissory note layout

Set up the layout of promissory notes for the bank account that you selected in the Bank accountsform.

Signature

Add, change, or remove signature image files, such as .bmp, .jpg, or .gif files. The signature image files are printed on checks as official company signatures.

Configuring Accounts payable statistics

Aging buckets

Set up and manage user-defined aging buckets, which are used to analyze the maturity of customer accounts and vendor accounts, based on a date that you enter.

Business statistics

Set up business statistics inquiries that can help you analyze the performance of your organization.

Business statistics data

View data in a grid format for a selected business statistic.

Graphics setup

Configure the display of business statistics data on the Graphicstab in the Business statisticsform.

Line of business

Create and manage line of business codes that you assign to vendors on the Contact informationtab in the Vendorsform. For example, you can create codes that correspond to group codes that are defined by organizations you are affiliated with.

(USA) Configuring 1099 taxes

1099 fields

Verify and update – according to the latest Internal Revenue Service (IRS) requirements – the minimum amounts that 1099 boxes must contain for you to be obligated to file 1099 reports with the IRS.

1099 software vendor

Enter the required information about your software vendor to file IRS 1099 statements electronically or by using magnetic media.

1099 transmitter

Enter the information requested by the IRS about the person or company who will file your 1099 statements electronically or by using magnetic media.

Vendor state tax IDs

Set up the 1099 state tax information for each state where you will do business with a vendor before you enter invoices or make payments to the vendor.

Managing vendor information

Global address book

Enter or view information about prospects, leads, opportunities, customers, contact persons, competitors, employees, and vendors.

Print management setup

Set up print management original or copy records and conditional settings. This information controls the way that documents, such as sales orders and purchase orders, are printed during the posting process.

Vendor bank accounts

Create and manage vendor bank accounts, which are used when you make a payment to a vendor's bank account.

Vendor groups

Create and maintain groups of vendors that share key parameters, including terms of payment, settle periods, posting ledger, sales tax group, and default account setup.

Vendor update of tax 1099 information

Enter or update 1099 information for a vendor.

Vendors

Create and manage accounts for the vendors that the company does business with.