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Use this form to set up print management original or copy records and conditional settings. This information controls the way that documents, such as sales orders and purchase orders, are printed during the posting process.

Note Note

You also can open this form from an account or transaction by clicking > .

The hierarchical list in the left pane displays the module, documents, original or copy records, and conditional settings. The fields in the right pane are the options that you can specify for each type of record. The fields that are displayed vary, depending on whether you have selected an original record, copy record, or conditional setting in the list.

You can create up to 99 original or copy records per document type. You can create up to 19 conditional settings per original or copy record, in addition to the default setting.

Note Note

While conditional settings and queries provide flexibility in your print management settings, be aware that complex queries or numerous conditional settings can affect posting performance.

Tasks that use this form

Navigating the form

The following tables provide descriptions for the controls in this form.

Buttons

Button

Description

lookup

Open a menu with the following items:

  • – Clear any selections you have made and select the default printer as the document destination.

  • – Open the form, where you can set up a printer for the selected original record, copy record, or conditional setting.

lookup

Open the form, where you can set up footer text in multiple languages.

Set up a query to control conditional settings.

This button is displayed only when a conditional setting is selected in the left pane.

Fields

Field

Description

Select the type of print management setup record.

  • – Only one original record can be created for each document. The record is denoted in the list by the word .

  • – Multiple copy records can be created for each document. The records are denoted in the list by the word .

An identifier for a record.

For an original, the name is always .

For a copy, enter a name.

If this check box is selected, the original or copy will not be printed. If you override an original or copy record from a higher level in the print management hierarchy, you can use this option to stop a document from being printed, instead of only changing the destination, number of copies, or footer text.

If this check box is selected, an original or copy is printed even if the queries for any applicable conditional settings do not return any results. The original or copy is denoted in the hierarchical list by the word .

The printer destination for the record or conditional setting. To make changes, click the lookup button next to the field.

Enter the number of identical copies to print for the selected record or conditional setting. You can print up to 99 copies.

Enter the footer text to include at the bottom of the document. Footer text can be up to 50 characters.

To set up footer text in additional languages, click the lookup button next to the field. When the document is printed, the language of the document determines the language of the footer text.

Enter an identifier for a conditional setting.

This field is available only when a conditional setting is selected in the left pane.

The information displayed in this section depends on your selections in a query.

This section is displayed only when a conditional setting is selected in the left pane.

See Also