General

Set up the default values that appear on new sales orders or quotations. You can change the values on individual sales orders or quotations as appropriate. You also can specify requirements for reason codes.

Updates

Set rules for delivery acceptances and the updating of invoices, packing slips, and picking lists.

To view or edit parameters for the automatic updating of sales order lines when the sales order header is updated, click Update order lines.

Summary update

Specify default values and order error tolerance for summary updates of sales orders.

To set up parameters for data collection for a summary update, click Summary update parameters, and then make selections on the Quotation, Confirmation, Picking list, Packing slip, and Invoicetabs.

Shipments

Set rules for bills of lading and shipment updating and layout.

Organization number

Specify how the registered organization number should be used with customer accounts.

Note
(ISL) This tab is available only if the configuration key for Iceland is selected.

Ledger and sales tax

Set up the default values for posting profiles, payments, bills of exchange, and cash flow forecasts.

Bill of exchange ES

Select values relevant for bills of exchange in Spain.

Note
(ESP) This tab is available only if the configuration key for Spain is selected.

Settlement

Specify details about settlement and closed transaction editing.

Credit card

Specify details used to preauthorize credit card payments and the estimated shipping charges that might be required to complete the preauthorization.

Interest and collection letter

Specify the time that collection letter codes are updated and the parameters of the interest calculation.

Credit rating

Specify details about credit limits.

Prices

Specify how the total discount, if applicable, is calculated and whether miscellaneous charges are added automatically to sales orders or lines.

Cycles

Select the sales cycles that are used in the company.

Note
(ESP) This tab is available only if the configuration key for Spain is selected.

AIF

Select the parameters for printing, sending, and receiving electronic documents, such as sales orders, free text invoices, packing slips, and picking lists, through the Application Integration Framework (AIF).

Inventory dimensions

Select the inventory dimensions that are displayed in sales order lines and picking list lines.

Number sequences

Define number sequences for Accounts receivable. Click Groupto create or update number sequence groups.

Update order lines

Specify how sales order lines are automatically updated when modifications are made in the sales order header.

Summary update parameters

Set up summary update parameters for quotations, confirmations, picking lists, packing slips, and invoices. For example, you can update multiple sales documents at the same time and group them according to relevant criteria, such as customer account.

Group

Create or update number sequence groups.

Order type

Select the order type that you want Microsoft Dynamics AX to propose when you create an order in the Sales orderform.

For additional information about order types, see About sales order types.

Note
The list might contain an Item requirementsoption. This is an internal option used by Microsoft Dynamics AX in relation to the calculation of item requirements in projects. You cannot select this option.

Period of validity

Enter the number of days for the sales order deadline. When you create a sales order, the deadline is automatically calculated as today's date plus the number of days specified in this field.

You can delete all sales orders with a deadline earlier than the specified date in the Delete ordersform ( Accounts receivable> Periodic> Delete orders).

Sales order pool

Enter the default sales order pool that you want to add automatically to an order when you create the order in the Sales orderform. If you do not want to use the default sales order pool, you can change it for a specific customer or on a specific sales order.

You can specify sales order pools in the Order pools form.

Reservation

Select the default method of reservation to use when you create an order in the Sales orderform:

• Manual– Requires manual reservations.

• Automatic– Reserves order quantities automatically.

• Explosion– Reserves order quantities automatically, but master scheduling controls item reservation for bills of materials.

You can change the method of reservation when you create the order, and you can change the method for each order line. Reserved quantities are subtracted from the total quantity on hand.

Sales origin

Select the default sales origin of an order. The sales origin that you specify here is inserted automatically when you create a sales order. For more information, see Order origin codes (form).

You can specify the sales order origin in the Sales origin form.

Prompt for customer information

Select this check box to receive a warning when you create or modify a sales order in the Create sales orderform. The warning will explain that the following customer information will be copied from the Customers form to a sales order:

• Base data, such as the name and address specified for the customer account number

• Terms, such as terms of payment set up for the invoice account number

If you clear this check box, the customer information is copied to the sales order without a warning.

Mark order as voided

Select this check box if you want sales orders to be only voided when a sales order is deleted.

Voided orders are no longer available from the Sales orderform. You can query voided sales orders in the Voided sales orderform ( Accounts receivable> Inquiries> History> Voided sales orders).

Prompt quantity field value when posting documents

Specify that you want Microsoft Dynamics AX to recommend a value for the Quantityfield when you post a document.

The recommended values for sales orders are:

• Confirmation- All

• Picking list- All

• Packing slip- Picked

• Invoice- Packing slip

If you previously posted the sales order documents using values other than the recommended values, and you have selected this check box, you will receive a message that recommends changing the current value to the recommended value.

One-time customer account

Select a customer account number as the default template for one-time customers. This is the customer account that will serve as a template for information to be entered on a sales order for a customer that is not expected to make a second order.

Minimum reimbursement

If a customer has a credit amount because of overpayment or a credit note, a reimbursement transfers the amount to a vendor account.

Enter the minimum amount to process for a reimbursement. If the value in this field is 0.00, no minimum payment is required.

Note
If the customer is also a vendor, the vendor account number will be used. If no vendor is established for the customer, a new vendor is created automatically for the reimbursement on the basis of the vendor account that is the template for one-time vendors. For more information, see One-time vendor account.

Tax exempt number requirement

Select the country/region group that applies to your company and that determines whether a tax exempt number is mandatory for customers that claim tax exemption.

Mandatory tax group

Select this check box to require that a tax group be defined for each new or modified customer account.

Quotation type customer

Specify the default type for a quotation issued to a customer.

Expiry days

Enter the number of days for the quotation expiration date. When you create a quotation, the expiration date of the quotation is automatically calculated as today's date plus the number of days specified in this field.

Follow-up days

Enter the number of days for the quotation follow-up date. When you create a quotation, the follow-up date of the associated activity is automatically calculated as today's date plus the number of days specified in this field.

Reporting of completely discounted goods on sales invoice

Select this check box to allow completely discounted goods on sales invoices to be reported with "Goods discount" text.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Require reasons for transaction reversals

Select this check box to require that a reason code be selected when Accounts receivable transactions are reversed. For more information, see Reverse a transaction.

Require reasons for return orders

Select this check box to require that a reason code be selected before a return order can be posted.

You post return orders and enter reasons for return orders using the Return ordersform.

Require reasons for payment cancellations

Select this check box to require that a reason code be selected when payments are canceled.

To cancel payments, click Cancel paymentin the Customer transactionsform. You can then enter a reason for the cancellation. For more information, see Cancel payment (class form).

Accept overdelivery

Select this check box if customers are willing to receive more items via the packing slip update than the quantity that is ordered in the sales order line.

This parameter is most often used in connection with bulk items, such as meat, salt, and oil.

You can specify an acceptable over-delivery percentage on the Referencestab of the Item details form.

Accept underdelivery

Select this check box if customers are willing to accept that an underdelivery may be regarded as a final delivery.

This parameter is most often used in connection with bulk items, such as meat, salt, and oil.

To indicate that an underdelivery is accepted as a final delivery and not a partial delivery when you post the packing slip or the invoice, select the Closecheck box on the Linestab of the Posting invoiceform.

You can specify an acceptable underdelivery percentage on the Referencestab of the Item details form.

Safety level of invoiced orders

Specify whether to allow changes to a fully invoiced sales order:

• None– You can make any changes to an invoiced sales order, such as adding new sales order lines.

• Warning– You can make any changes to an invoiced sales order, but a warning message is displayed.

• Locked– You cannot make any changes to an invoiced sales order.

Order entry statistics

Select this check box to activate order entry statistics. Every insertion, modification, or deletion of a sales order line is recorded.

Automatic reduction, picking list

Select this check box if you want to reduce the on-hand quantity when you print the picking list, even if this quantity does not match the quantity ordered.

Use default language

Select this check box to print the picking list in the default language specified in the Company informationform.

If this check box is cleared, the picking list is printed in the language defined as part of the picking list report properties.

Setting or changing the language property requires access to the development environment.

Picking route status

Select the picking route status that should be used when the picking list is updated.

Select Completedif the inventory transactions should be updated to Pickedwhen doing the picking list update.

Automatic reduction, packing slip

Select this check box to deliver the quantity on hand when you update the packing slip, even if this quantity does not match the quantity ordered. If this check box is cleared, the packing slip update is canceled.

Example

A customer orders 10 pieces of an item, but when you update the packing slip, you have only six pieces on hand. The automatic reduction option prints the six pieces for delivery and puts the remaining four pieces on back order.

Post packing slip in ledger

Select this check box to post the stock value of physical inventory transactions to the ledger when you update a packing slip.

Specify the packing slip ledger account and the offset account for the packing slip on the Sales orderstab of the Postings form. Both accounts are temporary accounts that are reset when you invoice the physical inventory transactions. If this check box is selected, the balance of physical inventory value accounts, plus the balance of financial inventory value accounts, equals the total inventory value of items in stock.

Important
If you post packing slips in ledger accounts, you must also select the Post physical inventorycheck box on the Setuptab of the Inventory model groups form.

Delete order line invoiced in total

Select this check box to delete sales order lines that are fully invoiced.

Note
If you selected the Mark order as voidedcheck box on the Generaltab and you select this check box, fully invoiced sales lines are not deleted, but are instead marked as voided.

Delete order after invoicing

Select this check box to delete the sales order header when all the sales order lines are deleted. For the deletion to occur, the Delete order line invoiced in totalcheck box must also be selected.

Note
If the Mark order as voidedcheck box is selected on the Generaltab, the sales order header is not deleted, but is instead marked as voided. For the header to be marked as voided, the Delete order line invoiced in totalcheck box must also be selected.

Automatic reduction invoice

Select this check box to invoice the quantity on hand, even if this quantity does not match the quantity ordered. If this check box is cleared, the invoice update is canceled.

Example

A customer orders 10 pieces of an item but at the time you update the invoice, you only have six pieces on hand. The automatic reduction option delivers and invoices the six pieces and puts the remaining four pieces on back order.

Settlement type for credit notes

Select the standard settlement type to be entered as the default when a credit note is created:

• None– The invoice transaction will not be settled.

• Open transactions– The transactions will automatically be offset against open transactions according to the First In First Out (FIFO) principle.

• Designated transactions– The transactions will be settled with respect to a specific invoice.

The specified settlement type is automatically transferred to the Settlement typefield in the Sales order form when you create a credit note in this form. For more information, see Sales orders (form).

Use exchange rate

Select this check box to use the exchange rate from the designated transactions when posting the sales order. All exchange rates for the designated transactions must be identical.

Credit note as correction

Select this check box if you want a credit note to be posted as a correction in the appropriate ledger account. If this check box is selected, the ledger transaction for a credit note is posted on the same side as an invoice, but with a negative sign (reverse entry).

Note
This check box indicates the default method to post a credit note. You can change the method when you post a particular credit note.

Tax exempt number requirement

Select the country/region group that applies to your company and that determines whether a tax exempt number is mandatory on invoices that do not include sales taxes.

Print packing material weight

Select this check box to print packaging material weight on the invoice.

Include additional information on sales invoices

Select this check box to allow additional information to be printed on sales invoices.

Enable reference number on customer invoices

Select this check box to include invoice reference numbers on sales invoices, free text invoices, and project invoices. The number is generated when you enter a sales invoice and is printed on the invoice.

If you select this check box, you must select an invoice reference number formula in the Invoice reference number formulafield for an invoice reference number to be entered on the documents.

Note
(FIN) This field is available only if the configuration key for Finland is selected.

Invoice reference number formula

Select the method for displaying the invoice reference number.

This field is available only if the Enable reference number on customer invoicescheck box is selected. If this field is selected and then later cleared, the latest value in the current field remains visible.

Note
(FIN) This field is available only if the configuration key for Finland is selected.

Credit invoicing

Select this check box to allow credit invoicing for accounts receivable and project invoices.

This field is available only if the configuration key for multiple countries/regions and the Credit invoicingconfiguration key are selected.

Apply the credit invoicing layout into sales and project invoice reports

Select this check box to print invoice information on credit notes for accounts receivable and project credit invoices.

This field is available only if the configuration key for multiple countries/regions and the Credit invoicingconfiguration key are selected.

Invoice reference number format

Select the format of the invoice reference number. This field is available only if Constant, customer, invoice + check digitis selected in the Invoice reference number formulafield.

Number sequences are set up in the Number sequences form.

Note
(FIN) This field is available only if the configuration key for Finland is selected.

Validate invoice date against packing slip date

Select this check box to verify that the invoice date for each line is not earlier than the packing slip date. If the invoice date for the line is earlier than the packing slip date, the line is not included in the invoicing process.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Use fiscal data from invoice account

Specify where the fiscal data (tax exemption number, customer name, and sales tax group) comes from when a sales order is created for a customer with an associated invoice account:

• Never– Fiscal data is taken from the customer account.

• Use fiscal data from invoice account– Fiscal data is taken from the invoice account.

• Ask– You can select this for each sales order.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Use customer name associated with tax exempt number when invoicing

If this check box is selected, the customer name is taken from the tax exempt table when a sales invoice is printed. You can see the tax exempt information in the Tax exempt numbersform ( General ledger> Setup> Sales tax> External> Tax exempt numbers ).

If this check box is cleared, the name is taken from the customer table when a sales invoice is printed.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Default values for summary update

Select a default value for summary updates when multiple sales orders should be posted simultaneously:

• None– No summary updates; for example one order, one invoice.

• Invoice account– All selected orders are summary updated according to the criteria set in the Summary update parametersform.

• Order– Summary update a selected range of orders into one order, such as a single invoice. The orders will be summary updated according to the criteria set in the Summary update parametersform. If this option is selected, you must select an option in the Order error tolerancefield.

• Automatic summary– All selected orders will be summary updated according to the criteria set in the Summary update parametersform, but only if summary updating has been specified in the Summary updateform. If not, the order will be posted separately.

You can overwrite the default values for sales orders by using the Summary update forfield in the Postingform.

The minimum parameters to create summary updates are invoice account and currency; they cannot be changed. To add parameters, click the Summary update parametersbutton on this tab to open the Summary update parametersform and select the appropriate parameters that should be met when using summary updates.

Order error tolerance

Select the type of message to be displayed when orders are summary updated (type must be Order), and do not match the criteria set in the Summary update parameters form:

• Accept– Displays an error message only if the invoice account and currency field values do not match on all selected orders.

• Warning– Displays a warning with a list of the fields with values that do not match on all the selected orders, but that should match according to the summary update parameters. You can choose to post the orders anyway. To continue without the warning, change the fields that are listed in the warning or exclude the orders that are different.

• Error– Displays an error message with a list of the fields with values that do not match on all the selected orders, but that should match according to the summary update parameters. To continue, you must change the fields that are listed in the error message or exclude the orders that are different.

Confirmation

Select this check box to produce one confirmation per sales order line delivery address when posting.

Clear the check box to use the header address in the Sales orderform as the delivery address when posting.

Picking list

Select this check box to produce one picking list per sales order line delivery address when posting.

Clear the check box to use the header address in the Sales orderform as the delivery address when posting.

Packing slip

Select this check box to produce one packing slip per sales order line delivery address when posting.

Clear the check box to use the header address in the Sales orderform as the delivery address when posting.

Invoice

Select this check box to produce one invoice per sales order line delivery address when posting.

Clear the check box to use the header address in the Sales orderform as the delivery address when posting.

Shipping specification

Specify whether and when you want shipping specifications, including volume, net weight, cartons, gross weight, and shipping zone, and print shipping labels settings to be automatically entered. You can enter shipping information when you make a packing slip update, when you invoice the order, or both. Alternatively, select Noneif you want to enter all the shipping specifications manually.

Delivery date control

Select the method to use to calculate possible ship and receipt dates.

Sales lead time

Enter the number of days for the default lead time.

ATP time fence

Enter the period (in days) to use to calculate ATP, if you selected the ATPcalculation method in the Delivery date controlfield.

ATP incl. planned orders

Select this check box to include planned orders in ATP calculations, if you selected the ATPcalculation method in the Delivery date controlfield.

Shipment report layout

Select a shipment report layout if you selected the Shipping specificationcheck box:

• Shipping labels– Print one or more shipping labels per package specified when you entered your shipping descriptions.

• Shipment list– Print a dispatch list containing information about all packages.

Bill of lading

Specify whether and when to create a bill of lading when dispatching the shipment.

You can create the bill of lading when the packing slip is updated, when the invoice is posted, or at both times.

Language

Select the language to print the bill of lading in.

Carrier name

Specify the name of the company that handles your transport of items. This information is transferred to the corresponding fields in the Bill of ladingand the Posting invoiceforms. You can define the carrier names in the Carrier form.

Freighted by

Specify who is handling the transport of items used in the Bill of ladingand Posting invoiceforms:

• Carrier– The transport is handled by an external shipping company.

• Shipper– The transport is handled by the company that is sending the goods.

• Recipient– The transport is handled by the company that is receiving the goods.

Freight charge terms

Specify who is going to pay for the freight. This information is transferred to the corresponding fields in the Bill of ladingand Posting invoiceforms:

• Prepaid– The freight charge is paid in advance.

• Collect– The freight charge is paid when the items are received.

• Third party– The freight charge is paid by a third party that provides the delivery services.

Trailer loaded

Specify who loaded the items:

• By shipper– The loading is handled by the company that is sending the goods.

• By driver– The loading is handled by an external driver.

Freight counted

Specify who counted the items:

• By shipper– The counting is handled by the company that is sending the goods.

• By driver/Pallets said to contain– An external driver counts the number of pallets.

• By driver/Pieces– An external driver counts the number of pieces.

Account number from organization number

Select this check box to require that the customer account number must match the organization number.

Note
(ISL) This field is available only if the configuration key for Iceland is selected.

Validate organization number

Select this check box to specify that the organization number that is entered for customer accounts will be validated to ensure that it is correct.

Note
(ISL) This field is available only if the configuration key for Iceland is selected.

Mandatory organization number

Select this check box to require that an organization number be defined for customer accounts.

Note
(ISL) This field is available only if the configuration key for Iceland is selected.

Posting profile

Select the default customer posting profile. A posting profile must be specified in connection with every update of a customer transaction.

Posting profiles are created in the Posting profiles form. For more information, see Customer posting profile (form).

Primary sales posting

Select priorities for posting to item and customer dimensions.

Primary consumption transaction

Select priorities for posting to item and customer dimensions.

Primary discount posting

Select priorities for posting to item and customer dimensions.

Sales tax on prepayment

Select to calculate and post sales taxes when receiving prepayments.

For more information, see Set up sales tax on prepayments.

Posting profile with prepayment

Select a posting profile to use for posting prepayments. The posting profile determines where the prepayment and the sales tax for the prepayment are posted.

For more information, see Set up sales tax on prepayments.

Note
Sales tax is calculated for prepayments only if the Sales tax on prepaymentcheck box is selected. If this check box is not selected, the default posting profile from the customer will be used.

Protest bill of exchange

The posting profile for bills of exchange.

Protest bill of exchange

The posting profile for protesting bills of exchange.

Remit for collection

The posting profile for bills of exchange that are remitted for collection.

Remit for discount

The posting profile for bills of exchange that are remitted for discount.

Period between delivery and invoicing

Enter terms of payment that corresponds to the standard period between sales order delivery and sales order invoicing. The specified terms of payment are used to calculate the expected invoice date when you calculate appropriations based on open sales orders. The invoice date is calculated as the date of delivery, according to the sales order, plus the specified terms of payment.

Example

If you deliver goods all week but invoice your customers only on Fridays, select terms of payment such as Current week + zero days. If you invoice your customers every day, select terms of payment such as Net + zero days.

Invoicing period

Select the value representing the interval between the transaction date of future sales (budget lines, open sales orders, and free text invoices) and the expected invoice date. For example, if there is a lag of three days between transactions and invoicing, select terms of payment such as Net + 3 days.

Terms of payment

Select the terms of payment that are valid for the period between the invoice date and due date.

Settle period

Select the terms of payment that are valid for the period between the due date and payment date.

Settle account

Select the default liquidity account to use for future customer payment transactions in cash flow forecasts. This account is used if you have not set up a specific settle account in the Settle accountfield for posting profiles in the Posting profiles form.

Tip
Enter the liquidity account (bank account) that you usually use to receive customer payments. If you calculate currency requirements, also enter this account as a liquidity account in the Liquidity form.

Allocation key

Select the allocation key to use to reduce the impact of the budget in the cash flow forecast of sales orders.

For more information, see Allocation key.

Customer payments, account length

Indicate how much of the payment ID is reserved for the account number. Use this parameter for reading diskettes from the giro bank. The code is composed of a customer account and a voucher number. After the field, the system shows how the 15 available positions are used in representing the account number and voucher number.

Payment ID type

Select the default payment ID type.

Note
(NOR) This field is available only if the configuration key for Norway is selected.

Mixed Payment

Select this check box to receive a warning when a payment proposal returns more than one method of payment on the same journal line.

Select this check box if payment lines should be created automatically when an invoice number is entered in the Journal voucherform ( Accounts receivable> Journals> Payments> Payment journal> Lines).

Note
(SWE) This field is available only if the configuration key for Sweden or Norway is selected.

Validation on bill of exchange journals

Select this check box to apply new validations in the bill of exchange remittance journal for Spain.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Mandatory item tax groups

Select this check box to require an item tax group to be defined when a free text invoice line is modified or created.

Date treatment (bill of exchange journals)

Select this check box to display the due date as the transaction date for the bill of exchange journals.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Automatic settlement

Select this check box to automatically settle open invoices when updating a payment or credit note. If this check box is cleared, settle accounts manually when entering payments or at a later time by using open transaction editing.

For more information, see Open customer transaction editing (form).

Note
You can set up different options for each customer posting profile.

Cash-discount administration

Specify whether an obtainable cash discount difference is regarded as a cash discount difference or payment on an account when an invoice is settled and a cash discount is not deducted correctly.

Example

Invoice total: 105.00

Obtainable cash discount: 10.50

Amount to be paid, including cash discount: 94.50

Amount the customer actually pays: 95.00

If you set this parameter to Unspecific, the invoice will be settled, and the difference of 0.50 will automatically be posted to the ledger account specified for cash discount differences.

If you set this parameter to Specific, the invoice will be settled, and the difference of 0.50 will automatically be posted in the sales ledger account as a payment.

Maximum penny difference

Enter the maximum permitted penny difference for the settlement of accounts receivable transactions. If the penny difference is equal to or less than the penny difference specified in this parameter, the difference will be posted to the penny difference ledger account that is specified in the System accounts form.

Maximum overpayment or underpayment

Enter the amount accepted for overpayment and underpayment.

• If the overpayment/underpayment produces a penny difference that is less than the difference that is defined in the Maximum penny differencefield, the penny difference amount is posted to the penny difference account.

• If the overpayment/underpayment produces a penny difference that is greater than the difference that is defined in the Maximum penny differencefield, the penny difference amount is posted to the difference account that is selected for the Customer cash discountposting type in the System accounts form.

Note
To calculate tax on overpayments or underpayments, in the General ledger parametersform, on the Sales taxtab, select the Sales tax on overpayment or underpaymentcheck box.

Has older settlements

Select this check box to allow settlements made in product versions earlier than Microsoft Dynamics AX 2.5 (formerly known as Axapta) to be accessed in closed transaction editing.

Date options for payment proposal

Select this check box to allow additional date options for the payment proposal.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Credit card preauthorization

Select this check box to activate the preauthorization function in the Sales Order Details form. When a credit card is preauthorized, the customer's available credit is reduced by the amount of the sales order, plus estimated shipping costs.

Credit card note

Enter the default description for the items that are purchased. This information appears on the customer's credit card statement and is required by payment processors. You can change the note when you enter a new credit card.

Maximum CC re-enter attempts

Enter the number of times a user can enter a credit card number incorrectly before the field is locked.

Number of days before expired

Enter the number of the days that a preauthorization will remain valid. For example, if 30is entered in this field and 32 days have passed since the credit card was preauthorized, the sales order cannot be completed and shipped unless the credit card is preauthorized again.

Value

Enter a number to use for estimating freight charges when a customer uses a credit card for payment and the card must be preauthorized. This value is either an amount or a percentage of the price of the order, as specified in the Typefield. When the order is fulfilled and shipped, the customer's credit card is charged for the actual shipping charges, rather than the estimated amount.

Type

Select whether to use a fixed amount or a percentage to estimate the cost of shipping the order. The estimated shipping charge will be added to the price of the order, and the customer's available credit will be reduced by that amount when the credit card is preauthorized.

Maximum amount

Enter the maximum estimated freight charge that can be entered when preauthorizing a customer's credit card.

Update collection letter code

Select the occasion on which the collection journal is updated to the next step. Select between Postingand Printout.

Example

Printoutis selected in this field. A customer has two invoices that are due for payment before the first periodic job to create collection letters is run.

A periodic job to create collection letters is performed with Allas the value in the Collection letterfield in the Creation of collection letter form. A single collection letter with two lines for collection letter 1 is created. The collection letter is printed (not posted), and the collection letter for these two invoices is updated to the next step in the collection letter sequence.

After a week, the customer has a new invoice that is due.

A new periodic job to create collection letters is performed with Allas the value in the Collection letterfield in the Creation of collection letter form. A collection letter with one line for the new voucher, 1002, is created, and another collection letter with two lines for vouchers 1000 and 1001 is also created. If one of these letters is printed, it is updated to the next step in the collection letter sequence.

Note
If the field is set to Posting, one collection letter with three lines is created when the periodic job is run, but the lines are updated to the next collection letter sequence only if they are posted.

For more information, see Overdue customer payments.

Interest calculation

Select the transactions for which interest is calculated:

• Open and closed– Invoices that are open for payment, and invoices that are closed but were paid later than their due dates

• Open– Only invoices that are open for payment

• Closed– Only invoices that are closed, but were paid later than their due dates

Multiple interest rates

Select this check box if interest notes should be calculated using multiple interest rates, depending on which interest rate is in effect. If selected, an extra tab appears in the Interest form.

This field is available only if the Multiple interest ratesconfiguration key is selected.

Credit limit type

Select the type of credit limit check that is performed when a sales order is updated:

• None– There is no requirement for the credit limit check.

  Note
  If the Mandatory credit limitcheck box is selected in the Customersform and Noneis selected here, the credit limit is checked against the customer balance.

• Balance– The credit limit is checked against the customer balance.

• Balance+Packing slip– The credit limit is checked against the customer balance and deliveries.

• Balance+All– The credit limit is checked against the customer balance, deliveries, and open orders.

Note
To run a credit check before a sales order is posted: On the Generaltab of the Customers form, select the Mandatory credit limitcheck box, or enter a value greater than zero to be used as the credit limit amount. Credit checks are then run automatically when the sales order information is processed.

Check credit limit for sales order

Select how sales orders are subject to a credit limit check:

• None– Credit limits are not checked for sales orders.

• Header– The credit limit is checked for each sales order header.

• Header + lines– The credit limit is checked for each sales order header and each order line.

Check credit limit in free text invoice

Select how free text invoices are subject to a credit limit check:

• None– Credit limits are not checked for free text invoices.

• Header– The credit limit is checked for each free text invoice.

• Header + lines– The credit limit is checked for each free text invoice and each invoice line.

Message when exceeding credit limit

Select how messages about exceeding a credit limit are delivered:

• Error– An error message is displayed, and the conflict must be resolved before the process can continue.

• Warning– A warning message is displayed, but the process can continue.

Note
If you select Errorand a customer exceeds a credit limit, you will receive an error message that usually halts your current operation. If you also select Headeror Header + linesin the Check credit limit for sales orderlist, you will receive an error message, but you can continue your order entry process. However, you cannot make any updates.

Require identification with credit

Select the type of identification that must be entered for customers that your organization extends credit to. The option that you select in this field determines when and what type of information is required in the Government identificationfields in the Customersform:

• No– No government-issued identification is required, regardless of the customer's credit limit.

• Yes– A government-issued license number or other government-issued identification is required if the customer's credit limit is greater than or equal to zero.

• Minimum limit– A government-issued license number or other government-issued identification is required if thecustomer's credit limit is greater than or equal to the limit that you enter in the Limitfield in this form.

Limit

Enter the credit limit at which a government-issued license number or other identification is required for customers.

For example, type 2000to require that an identification number, such as a driver's license number, must be entered for customers with a credit limit of 2,000 or higher.

This field is available if you selected Minimum limitin the Require identification with creditfield.

Discount

Select the method to determine how the total discount is calculated if a line discount and a multiline discount are both effective for the same sales order line:

• Line– Calculates the discount based on the line discount only.

• Multiline– Calculates the discount based on the multiline discount only.

• MAX(Line,Multiline)– Calculates the discount based on the higher of the two discounts.

• MIN(Line,Multiline)– Calculates the discount based on the lower of the two discounts.

• Line+Multiline– Adds the two discounts and then calculates the discount.

• Line*Multiline– Calculates the discount based on the line discount and then on the multiline discount.

Note
To set up line discounts and multiline discounts, click Trade agrmt.in the Customers form.

Find main misc. charges

Select this check box to automatically allocate main miscellaneous charges when you create a sales order.

You can set up miscellaneous sales order charges, such as invoice fees and other regular costs, that you want to calculate automatically and include in your sales order. Set up auto-misc. charges in the Auto-misc. chargesform.

If you have not defined auto-misc. line charges, clear this check box to increase performance.

Find misc. charges for line

Select this check box to automatically allocate line miscellaneous charges that are set up for the ordered item when you create a sales order line.

Set auto-misc. line charges, such as standard handling fees or costs per unit, in the Auto-misc. chargesform.

If you have not defined auto-misc. charges, clear this check box to increase performance.

Sales cycle

If this check box is selected, only the sales cycle actions that are selected on this tab are used. The selections can be changed for individual customers in the Sales purchase cycleform ( Accounts receivable> Common Forms> Customer Details> Setup> Sales cycle).

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Action

An action or document that is available for use during the sales cycle.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Active

If this check box is selected, the associated document is used during the sales cycle.

Note
(ESP) This field is available only if the configuration key for Spain is selected.

Order type

Select the default location (journal or sales order) of inbound sales order documents.

Check for multiple warehouses

Select this check box to determine whether the picking list contains multiple warehouses before it is posted.

If two or more external warehouses are set up at individual endpoints, and each endpoint has only one constraint (warehouse), a picking list that contains multiple warehouses will not be delivered by the AIF unless both warehouse endpoints are set up to receive picking lists from both warehouses. A picking list that contains multiple warehouses cannot be sent unless one of the warehouses is removed from the picking list.

If you clear this check box, the picking list will not be checked for multiple warehouses before it is posted.

Default ledger account number

Select the default ledger account number to be used when an inbound free text invoice document is received electronically and registered in the application.

If a default ledger account is not selected, the ledger account number in the inbound free text invoice document is used.

Journal name

Select the name of the journal to be created for the EDI 820 document (remittance advice) type.

Printout

Select one of the following printing options:

• Current– Print after each packing slip has been updated.

• After– Print after all the packing slips have been updated.

Print packing slip

Select this check box to print the packing slip based on the inbound packing slip document.

Print return bill of lading

Select this check box to print a return bill of lading by posting a returned item order and entering the call tag type on the sales order header.

Print C.O.D.

Select this check box to generate a physical C.O.D. printout based on the inbound packing slip document.

Print shipping labels

Select this check box to print shipping labels based on the inbound packing slip document.

Credit limit type

Select the type of information to be included in a credit limit check.

For more information, see Credit limit type in Accounts receivable parameters.

Credit correction

Select this check box to display, for example, a credit note as a debit in the voucher transactions.

Credit remaining quantity

If you are posting a credit note, select this check box to keep the remaining quantity on order. If the check box is cleared, the remaining quantity is set to zero.

Update orders

Select the quantity to update.

For more information, see Update orders.

Posting

Select this check box to print the packing list without updating based on the inbound packing slip document.

Reduce quantity

Select this check box to reduce the delivered quantity to on-hand, based on the inbound packing slip document.

Order lines

Select this check box to display the selected dimension in the overview for picking list lines. First select the dimension to work with in the Inventory dimensionslist, and then select this check box.

Quotation lines

Select this check box to display the selected dimension in the overview for quotation lines.

Number sequence code

Select a number sequence for the value in the Referencefield.

You can define number sequence codes in the Number sequences form.

Reference

View a reference key for which a number sequence can be selected.

Sales tax book section

Select the sales tax book section that stores the transactions of the reference key.

Note
(ITA) This field is available only if the configuration key for Italy is selected.

Follow

Select this check box only if you want the selected reference to follow the number sequence specified for another reference.

For more information, see NumberSequenceReference_AllowSameAs_More.

Reference that may be followed

If the Followcheck box is selected, this field contains the reference key from which number sequences are copied.