Overview tab

Create and view the ledger accounts.

General tab

View information for the account that is selected on the Overviewtab.

Enter additional information for accounts that are not headers or totals. For example:

• Set up debit/credit control, related accounts, allocation accounts, and exchange adjustment accounts.

• Lock the account for manual posting.

• Completely close the account for postings.

Setup tab

Set up sales tax, currency, user ID, and posting type information for the account that is selected on the Overviewtab.

Financial statement

Set up the layout of the selected account as it will appear on financial statements.

Dimension

Set up dimension values and dimension validation for the selected account.

Transactions

View ledger transactions that are posted to the selected account.

Balance

Set up balance criteria and view balances of the selected account.

To set up the general criteria that governs the Balancefield on the Overviewtab, click Setup.

To view the balance by dimension for the selected account, click Balance by dimension.

View the balance by currency, transactions on the balance, or as a graph.

Period balances

View the balance of the selected account by period.

Setup

Set up and manage totals, allocation terms, and cash flow forecast.

Inquiry

Run inquiries about the ledger account.

For example, click Referencesto run an inquiry to list the tables in which a reference to the selected ledger account is stored. Update the tables to be inspected in the Account reference form, select the ledger account in the Chart of accounts form, and run the inquiry.

Example

Select Includedfor the CustLedgerAccountsvalue in the Tablefield in the Account reference form. Then run a Referencesinquiry for a customer summary account.

Account statement

Print an account statement for the selected account.

Ledger budget

Create, revise, or view budget information for the selected account or for other accounts that you select individually.

Validation list

Set up validations for currency code, posting, user, and dimension.

Cost category reference

Set up the relationship, if any, of the selected account to cost categories.

Create and view cost categories in the Cost category form.

Send electronically

Send the original or copy of the chart of accounts to a defined endpoint as an XML document.

Ledger account

Enter or view an account number for posting in the ledger.

For more information, see Ledger account in Chart of accounts form.

Account name

Enter or view an account name. To search for an account by name, press CTRL+F.

Search name

Enter a short name that can be used in a fast search for an account. The default value in this field is the name in the Account namefield.

Account type

Select the ledger account type, which determines how the account is used as a ledger account.

For more information, see Account type.

Ledger account category

The description of the account category for the ledger account.

This field is available only for ledger accounts with the following account types:

• Profit and loss

• Revenue

• Cost

• Balance

• Asset

• Liability

Balance

The balance of the selected ledger account, according to the criteria that you set up for viewing balances for the entire chart of accounts. For more information, see Display the balance on a ledger account.

Locked in journal

Select this check box to prevent posting on the ledger account in journals.

DB/CR proposal

Select whether a typical transaction that is posted to the selected account is a debit or credit transaction. When you enter a transaction to the account in a journal, the cursor moves automatically to the Debitor Creditfield, according to your selection in this field.

If you leave this field blank, the following rules apply:

• When the value in the Account typefield is Costor Asset, a transaction to the account in a journal is automatically proposed as a debit transaction.

• When the value in the Account typefield is Revenueor Liability, a transaction to the account in a journal is automatically proposed as a credit transaction.

DB/CR requirement

Indicate whether the selected account is used only for debit transactions or for credit transactions. If an account is limited to debit or credit transactions, this requirement is verified when journal lines are validated and posted.

Balance control

Select the balance control criteria for the transactions on the selected account.

For example, if you select Debitcontrol, the total amount of journal transactions to this account is always prevented from making the balance of the account become a credit amount.

Closed

Select this check box to prevent all postings to the selected account.

Exchange adjustment

Select this check box if the selected account is included in the exchange adjustment of general ledger accounts. To run the exchange adjustment, click General ledger> Periodic> Exchange adjustment .

Note
This field must be selected on ledger accounts whose transactions or balances are to be exported or transferred to the consolidation company.

For more information, see Exchange adjustment check box in the Chart of accounts form.

Monetary

Select this check box if the account is a monetary account. Monetary accounts are translated using the exchange rate of the date that is entered in the To Datefield in the Exchange adjustment form.

If the check box is cleared, the account is translated using the exchange rate of the transaction date.

Note
This field is available only for accounts with a type of Balance, Fixed asset, and Liability, and only if you have selected the Exchange adjustmentcheck box.

Does allocation term exist

Displays a check mark if the allocation amount will be calculated during the transaction posting process.

This field is available only if the Allocationfield is selected and the Allocationconfiguration key is selected.

Mandatory reference

Select this check box to require users to enter a payment reference for ledger journal transactions before the transactions can be posted.

Note
(ISL) This field is available only if the configuration key for Iceland is selected.

Consolidation conversion

Select the consolidation conversion principle that applies to the selected ledger account in the consolidated company. Any balances or transactions from subsidiaries that need to be converted to the consolidation company currency are converted according to the conversion principle that is selected in this field. The conversion principle corresponds to the translation method for each type of account in the country/region of the consolidated company.

• Average– The subsidiary amounts are converted by the exchange rate that is entered for each foreign currency in the Average ratefield on the Consolidatetab of the Exchange rates form. This is the default value for this field if you create a new account in a consolidated company.

  Accounts with a type of Profit and loss, Revenue, or Costare sometimes converted using an average rate; otherwise, the historical rate of the transaction date is used. An average rate must be chosen with care, especially if there are large variations in the exchange rate during the period.

• Closing– The subsidiary amounts are converted by the exchange rate that is entered for each foreign currency in the Closing ratefield on the Consolidatetab of the Exchange ratesform. The closing rate is the rate that applies to the last date in the period.

  Accounts with a type of Balance, Fixed asset, or Liabilityare typically converted using a closing rate.

• Historical– The subsidiary amounts are converted by the historical exchange rate for the foreign currency as defined for periods of the year by the Start datedate field on the Exchange ratetab of the Exchange ratesform.

  Accounts with a type of Profit and loss, Revenue, or Costare often converted using the historical rate for each transaction date. In addition, stocks that are issued on a particular date and that are still owned by the subsidiary, as well as capital that is paid in on a particular date, are usually converted using the historical exchange rate.

Note
This field is available only if the Consolidateconfiguration key is selected.

Close

Indicate how balances should be transferred to the Closing sheet form:

• Blank– Leave the field blank to transfer the balance to the Differencefield.

• Result– Select this option to update operating accounts.

• Balance– Select this option for balance accounts.

• Capital– Select this option for accounts related to cash flow forecasts and revaluation.

Allocation

If this check box is selected, the selected ledger account should perform an allocation in connection with transaction posting from other parts of the application and from the journals.

An allocation is automatically performed as defined in the Allocation terms form. To open this form, click Setup> Allocation terms.

Offset account

The default offset account for the selected account in the general journal. By creating a default offset account, you can more easily post to the selected ledger account without having to enter the offset account every time.

Opening account

Enter the account number to which the opening balance should be transferred.

For more information, see Opening account in Chart of accounts form.

Consolidation account

The identifier of the consolidated company account to which the transactions or balances of the selected ledger account are added during consolidation.

Note
The same consolidated company account can be entered on several ledger accounts in a subsidiary company.

SRU code

A three-digit code that corresponds to the standardized accounting statement number that is assigned by the Swedish tax authority.

Note
(SWE) This field is available only if the configuration key for Sweden is selected.

Sales tax group

Select the sales tax group that is suggested for the account in the general journal.

Item sales tax group

Select the item sales tax group that is suggested for the account in the general journal.

Sales tax direction

Select if the sales tax that is calculated on normal transactions to the selected ledger account is sales tax payable or sales tax receivable.

For more information about sales tax payable and sales tax receivable, see Account group - Ledger posting group (form).

Exempt

Select this check box if transactions on the selected account are typically tax exempt. If selected, lines in the general journal that are assigned the selected ledger account are not automatically assigned the default item sales tax group for this account.

Validate tax code

Enter or select the sales tax code to be associated with the selected ledger account.

Validate tax code

Select how the value in the Validate tax codelookup field is validated in connection with posting.

For more information, see Validate tax code field.

Currency

Select the default currency that is filled in when a line in the general journal is assigned the selected ledger account. Depending on your selection in the Validate currency codedrop-down list, a user can change the default currency on the journal line, if appropriate.

Validate currency code

Select how the value in the Currencylookup field is validated in connection with the posting of transactions to the selected account.

Validate user

Select the user or user group that is authorized to post to the selected ledger account. The Validate userdrop-down list determines how the user or user group that is selected in this field is validated during posting to the selected ledger account.

Validate user

Select how the value in the Validate userlookup field is validated in connection with posting.

For more information, see Validate user field.

Validate posting

Select the posting type for the selected ledger account to help ensure that only transactions of the selected posting type are posted to the ledger account. The Validate postingdrop-down list determines how the posting type is validated in connection with posting to the selected ledger account.

For more information, see Posting type.

Validate posting

Select how the posting type that is selected in the Validate postingdrop-down list is validated.

For more information, see Validate posting

Invert sign

Select this check box to hide the minus sign on the financial statement report when this ledger account is represented. Typically, revenue and expenses are displayed in both credit and debit balances so that credit balances have a minus sign and debit balances have no sign. When this check box is selected, the minus sign in front of revenue on the report is not displayed.

Column

Select the column number that the account is printed to when the financial statement is printed.

For more information, see Column.

Level

Enter a level for a dimension or for a header in the financial statement when this ledger account is represented. This field makes it possible for you to specify that not all accounts should be listed by dimension on the financial statement.

Bold

Select if the selected account should be printed in bold type on the financial statement.

Italics

Select if the selected account should be printed in italic type in the financial statement.

Line above

Select if the selected account should be preceded by a blank line on the printout of the financial statement.

Line below

Select if the selected account should be followed by a blank line on the printout of the financial statement.

Underline text

Select if the text should be underlined when the selected account is printed on the financial statement.

Underline amount

Select if amounts should be underlined when printed on the financial statement.

Total by period

Select if the Transaction list by accountreport should contain totals by period for the selected account, if the Include group total accountsfield is selected in the report form.

Note
(FRA) This field is available only if the configuration key for France is selected.

Department

Select the dimension, if any, which is proposed in journal lines if the selected account is selected on a journal line.

The dimension fields are disabled if there is a dimension set rule for the account, and the Fixedcheck box is selected in the Dimension set rules form.

Cost center

Select the dimension, if any, which is proposed in journal lines if the selected account is selected on a journal line.

The dimension fields are not available if there is a dimension set rule for the account, and the Fixedcheck box is selected in Dimension set rules form.

Purpose

Select the dimension, if any, which is proposed in journal lines if the selected account is selected on a journal line.

The dimension fields are not available if there is a dimension set rule for the account, and the Fixedcheck box is selected in Dimension set rules form.

Validate department

Select how the Dimensionfield is validated in connection with posting.

Note
If the company is using dimension set hierarchies and dimension set rules, and a mandatory/fixed dimension is set up in that context, this field is usually set to Optionalto prevent rule conflicts during posting.

Validate cost center

Select how the Dimensionfield is validated in connection with posting.

Note
If the company is using dimension set hierarchies and dimension set rules, and a mandatory/fixed dimension is set up in that context, this field is usually set to Optionalto prevent rule conflicts during posting.

Validate purpose

Select how the Dimensionfield is validated in connection with posting.

Note
If the company is using dimension set hierarchies and dimension set rules, and a mandatory/fixed dimension is set up in that context, this field is usually set to Optionalto prevent rule conflicts during posting.