You can record the purchase of a fixed asset with the vendor invoice journal if the fixed asset is not a warehouse item, and if it does not incur receipt and issue transactions that must be tracked.

Note Note

Before you purchase a fixed asset, the asset must be registered in the Fixed assetsform.

  1. Click Fixed Assets> Common Forms> Fixed assetsto open the Fixed assetsform.

  2. Press CTRL+N to create a fixed asset with a Scheduledstatus.

    Note Note

    For more information, see (RUS) Register fixed assets in the system.

  3. Click Accounts payable> Journals> Invoices> Invoice journalto create an invoice journal.

  4. Press CTRL+N to create a new journal.

  5. In the Namefield, select the journal name.

  6. Click Linesto open the Journal voucherform.

  7. Press CTRL+N to create a new line.

    Note Note

    The posting date and voucher number are displayed in the Dateand Voucherfields.

  8. In the Account typefield, select the account type.

    Note Note

    Vendoris displayed by default.

  9. In the Accountfield, select a vendor code.

  10. In the Invoicefield, enter the invoice number for the fixed asset purchase.

  11. In the Transaction textfield, enter any notes about the invoice.

  12. In the Creditfield, enter the invoice amount.

  13. In the Offset account typefield, select the account type for the current account.

    Note Note

    Ledgeris displayed by default.

  14. In the Offset accountfield, select the ledger account for the fixed asset before acquisition.

  15. In the Currencyfield, select the current invoice currency.

  16. Click the Generaltab.

  17. In the FA numberfield, select the fixed asset number.

  18. Click Post> Postto generate the vendor and ledger transactions.

    Note Note

    The invoice details are displayed in the Fixed assetsform. In the Statusfield, the status is displayed as Bought. If the fixed asset number is specified in the invoice journal line, then the invoice journal must be posted or deleted in order to create an asset or inventory transaction.

See Also