You can record the purchase of a fixed asset by creating a purchase order.

  1. Click Inventory management> Common Forms> Item detailsto open the Itemform.

  2. Press CTRL+N to create a new item in the fixed assets item group.

    Note Note

    For more information, see "Create an item" in the Applications and Business Processes Help.

  3. In the Item typefield, select Fixed assets, and then click the Generaltab.

  4. In the FA groupfield, select the fixed asset group.

    Note Note

    The information provided on the purchase line determines whether the fixed asset belongs to the specified fixed asset group.

  5. Press CTRL+S or close the form.

  6. Click Accounts payable> Common Forms> Purchase Order Detailsto open the Purchase orderform.

  7. Press CTRL+N to create a new line.

    Note Note

    For more information, see "Create a purchase order" in the Applications and Business Processes Help.

  8. Click the Linestab in the lower pane.

  9. In the Item numberfield, select the fixed asset item number, and then click the Generaltab.

  10. In the FA numberfield, select the fixed asset number.

    Note Note

    If the Association with warehousecheck box in the Fixed Assets Parametersform is selected, you can enter only one fixed asset on each purchase line.

    If the Association with warehousecheck box is not selected, several purchases can be recorded on a purchase line. The number of fixed assets included on the purchase line must correspond to the fixed asset numbers in the FA numberfield. Even though one item might correspond to several fixed assets or inventory assets, records must be set up for each individual asset.

  11. In the FA numberfield, select the fixed asset number.

    Note Note

    If the fixed asset number is not created, then press CTRL+ALT+F4 to create a new fixed asset line in the Fixed assetsform.

  12. Click Posting> Invoiceto post the purchase order invoice and generate vendor and ledger transactions.

    Note Note

    The invoice details are displayed in the Fixed assetsform. The status is displayed as Boughtin the Statusfield. If the fixed asset number is specified in the purchase order line, the purchase order must be posted or deleted in order create an asset or inventory transaction.

See Also