You can register the receipt of several fixed assets or inventory assets at a time by using transfer journals. This can be done when the transferring company has posted asset numbers in the FA journal. If information about value models is not displayed, you must enter or modify the information manually.

  1. Click Fixed assets> Transfer journals> Receipt from another company.

  2. On the Overviewtab, press CTRL+N.

  3. In the Datefield, enter the date of the transfer of the assets from the other company.

  4. In the Company accounts IDfield, enter the account ID of the company that is receiving the assets, if this company is in the same database.

    Note Note

    A journal number is displayed in the Journal numberfield, based on the configured number sequence. You can also enter the journal number manually.

  5. Click Linesand press CTRL+N in the Lines of FA transfer journalform.

  6. In the Sourcefield, select the inventory number of the asset being accepted from the other company.

    Note Note

    If you have selected an asset number in the Sourcefield and a full correspondence of value models has been set up between the transferring and accepting companies, then information in the fields on the Value modelstab are displayed. Otherwise, you must enter or modify the information manually.

  7. Click Create fixed asset.

    Note Note

    This button is available only if an asset number is displayed in the Sourcefield, but no destination is selected. This may occur if the recipient is not specified in the asset transfer transaction to another company.

  8. In the Create fixed assetform, select the FA group that the asset belongs to. An inventory number for the fixed asset or inventory asset will be assigned automatically.

  9. Click OK. An asset record will be created and a destination will be displayed.

  10. In the Lines of FA transfer journalform, click Creating from issueto automatically create lines in the Receipt from another companyform.

  11. Select the journal in the upper pane of the Adding fixed assets from issue journals for another companyform, and then click Copy journalto copy all the information from the specified transfer journal into the receipt journal.

  12. In the lower pane of the form, click Copy journal lineto copy individual lines of the transfer journal into the receipt journal.

  13. In the Receipt from another companyform, click Close. The information from the receipt will be updated in the asset records.

  14. Click Fixed assets> Common Forms> FA journal.

  15. Click Linesand enter the receipt transaction in the journal lines. This process is similar to creating an acquisition transaction.

    Note Note

    The date of the transaction in the Fixed assetform cannot be earlier than the date when the receipt was registered in the asset history. You must use a group transaction to create lines. Lines will be automatically created for all fixed assets for which history information about receipt from another company has been specified.

  16. Click Validate> Validateto validate the journal.

  17. Click Post> Postto create the transactions in the ledger and in fixed assets.

    Note Note

    You can view the information about the transfer of assets between companies in the Receipt from another companyform.

See Also