Using the Purchase orderform, you can enter transport information to be printed on packing slips and invoices.

  1. Click Accounts payable> Common Forms> Purchase Order Detailsto open the Purchase orderform.

  2. Press CTRL+N to create a new purchase order, and enter the required details.

  3. Click the Transportation invoicestab.

  4. In the Createdfield, enter the place where the purchase invoice was created.

  5. In the Modelfield, select the model of the transportation vehicle.

  6. In the Reg. No.and Trailer Reg. No.fields, enter the registration number of the vehicle and of the trailer.

  7. In the Carrier typefield, select Customer, Vendor, or Invoice accountas the carrier.

  8. In the Carrierfield, select the account number of the carrier.

    Note Note

    This field is active only if Customeror Vendoris selected in the Carrier typefield.

  9. In the Driverfield, select the driver of the vehicle.

    Note Note

    The name of the selected driver is displayed in the Driver's namefield.

  10. Select the Transportation propertiescheck box to print the transportation information on the invoice report.

  11. In the Issued byfield, select the name of the person who is responsible for issuing the load for transport.

  12. In the Packagefield, enter a short description of the item.

  13. In the Danger degree of the loadfield, enter the danger level in degrees for the packaged item.

  14. Click the Loadedtab.

  15. In the Dateand Timefields, enter the date and time that the goods were loaded.

  16. Click Loading addressto open the Alt addressform, and then select the alternative delivery address for the company.

  17. Click Transferto transfer the address details to the fields under the Loading addressfield group.

  18. Click Posting> Invoiceand select the Print invoicecheck box to print the invoice while posting the invoice.

  19. Click OKto post the invoice. The transport details will be printed in the invoice report.

See Also