1. Click Staff accounting> Working time registration> Time sheet journalto open the Time sheet journalform.

2. In the Assessment principlefield, select Dailyas a time sheet journal, and then click Time sheet lines> Dailyto open the Time sheet (daily)form. On the Hoursand Daystabs, you can view the employee time sheet records maintained on an hourly, daily, or hourly and daily basis, depending on the values selected in the time type settings. For more information about time types, see (RUS) Time types in a time sheet (form).

   Note
   You must click Yesin the Time sheet generationdialog box to generate a time sheet using the daily method.

3. Click Add linesto open the Add recordform, and then enter the selection criteria for entering employee records on the time sheet.

   Note
   When you manually add an employee record to the time sheet, the Calendar, Rate 1, Rate 2, and Rate 3fields are populated automatically, according to the individual settings for the employee and the general settings for the time sheet.

4. Click OKto return to the Time sheet (daily)form.

   Note
   To delete a record, click Delete journal linesin the Time sheet (daily)form.

5. Click the Time grouptab to view information about the hours worked, sorted by time group.

   • On the left pane, you can view the details of the time group codes.

   • The right pane displays the time codes that are included in the current group from the left pane.

   • In the lower pane, the daily employee work hours are displayed.

   • In the upper pane, you can review the work hours, sorted by the time codes that are set up for the payment type that is selected in the time sheet header.

   Note
   The time code is set up for the payment period of the time sheet. A column is generated for each time code. The column title is the short description for the time code set up in the time type settings in the Time types in a time sheetform.

6. In the lower pane, press CTRL+N to create a new time sheet record for the employee.

7. In the Time codefield, select the time sheet type name.

   Note
   You can select only the time type that is specified for the payment type during the setup of the accounting types for the time sheet. You can modify the actual hours that were worked by the employee for any time types that are set up for this payment type.

8. Click Payroll linesto open the Time sheetform. You can view the accrual results for the current employee.

   Note
   You can view the calculation results for all employee records that are included in the time sheet.

9. On the Generaltab, you can modify the following fields for the employee:

   • Job title– The posting of accruals.

   • Calendar– Other work schedules that change the planned time in the current accounting period, and convert the accrual amounts.

   • Rate– You can calculate accruals using this rate, which is changed according to the configured calculation method.

   • Payment period– The accrual period.

     Note
     If you change this information, both the daily and summarized records are automatically recalculated.

10. Press CTRL+S or close the Time sheetform.

11. Press CTRL+S or close the Time sheet (daily)form.

When you maintain a daily record of hours worked, you can view the time sheet calculation result in the Time sheet totalsform. Any changes that you make in the Time sheet (daily)form, which includes the changes to the actual hours worked or night shifts, are displayed in the summarized record. The hours worked and the accrual amounts for the employee will be recalculated according to the specified payment types.

Note
If you modify the value in the calendar or employee position, rate, or pay period fields, either in the Time sheet (daily)form or the Time sheet totalsform, the information in the other form is modified accordingly.

When you use the summarized record-keeping method, you enter the total hours worked for the month instead than for each day of the month. The time sheet journal is created by using the summarized type, by default. When you generate time sheet lines, you can edit only the summarized record-keeping entries.

Note
For more information about time sheet general settings, see (RUS) Time sheet general settings (form).

1. Click Staff accounting> Working time registration> Time sheet journalto open the Time sheet journalform.

2. Press CTRL+N and enter the required details. In the Assessment principlefield, select Aggregatedas a time sheet journal, and then click Time sheet lines> Summarized record keepingto open the Time sheet totalsform.

   Note
   The Time sheet totalsform resembles the Time sheet (daily)form. By default, it is assumed that the employee worked the whole period according to the calendar.

3. Click Yesin the Time sheet generationdialog box to generate the time sheet.

4. On the Hoursand Daystab, enter times on hourly basis and daily basis respectively.

   Note

   Days will be converted to hours or hours will be converted to days, depending on the time code settings. For more information about time code settings, see (RUS) Time code list (form). In the lower pane, you can view the payroll lines only if the Showcheck box in the time sheet journal is selected. You can view the final results of the time sheet calculation, which are the amounts for each payment type, calculated according to the setup for the time sheet calculation method.

   Note
   You can also view the debit account where the expenses of a specific payment type will be transferred.

5. On the Posting profiletab, modify any posting settings as required.

6. Click Add Linesto open the Add recordform, and then enter the selection criteria for entering employee records on the time sheet (Job title, calendar, and rate).

7. Click OKto return to the Time sheet totalsform.

8. Click Delete journal linesto open the Delete recordform and delete the time sheet records of an employee.

9. Press CTRL+S or close the form.

   Note
   After you calculate the time sheet, click Salary / Payments and retentionsor Payroll linesin the Time sheet journalform to view the accruals for each employee.

1. Click Staff accounting> Working time registration> Hours worked accountingto open the Resulting information about employee worked hoursform. The fields in this form are read-only. When you select an employee record from the list displayed on the left pane, you can view the number of hours or days that the employee worked during the specified period.

2. In the Reporting periodfield, enter the calculation period, which by default is the open calculation period. You can view the information in the Time groups tab, sorted by time group.

3. If you changed the time sheet, click Recalculationto view the updated information.

4. Click Time sheet linesto open the Time sheet (daily)form for the current employee, and make any corrections.

5. Click Calendarto open the Calendars setupform, and then enter the required details.

6. Press CTRL+S or close the form.