Staff accounting> Working time registration> Time sheet journal> Time sheet lines> Summarized record keeping

You can use either daily or summarized record-keeping methods to generate time sheets. Daily record-keeping requires entering the hours worked every day, and summarized record-keeping requires entering the total number of hours worked over the calculation period. You can use this form to create or modify the total time record for a month.

Task that uses this form

(RUS) Generate a time sheet for an employee

Navigating the form

The following tables provide descriptions for the controls in this form.

Tabs

Upper pane

Tab

Description

Hours

View or modify the information about the number of hours worked by the employee, sorted by time code.

Note
The setup of time codes for payment types determines whether hours, or days and hours, should be calculated for these time codes.

Days

View or modify the information about the number of days worked by the employee, sorted by time code.

Note
The setup of time codes for payment types determines whether days, or days and hours, should be calculated for these time codes.

General

View or modify the employee identification and rate details.

Time group

View the information about the hours worked, sorted by time group.

Lower pane

Tab	Description
Overview	Enter or view the pay type for the specific employee by including details such as the pay type, hours, days, amount, account type, and account fields.
General	View or modify the pay type details selected in the Overviewtab.
Posting Profile	View or modify the account and dimension details for the pay type selected in the Overviewtab.

Buttons

Button	Description
Add lines	Open the Add recordform to add employee records to the time sheet, according to the specified criteria.
Delete journal lines	Open the Delete recordform to remove employee records from the time sheet, according to the specified criteria.

Fields

Field	Description
Employee	Select the employee's identification number.
Employee name	The employee's name.
Calendar	Select the employee's work schedule for the time sheet line.
Rate 1	Enter the rate 1 value for the time sheet line.
Rate 2	Enter the rate 2 value for the time sheet line.
Rate 3	Enter the rate 3 value for the time sheet line.
Job title	Select the position of the employee.
Payment period	Select or enter the month and year of the time sheet accrual period.
Group code	The group code of the time.
Description	The description for the time group.
Pay type	Select the pay type for the transaction.
Name	The name of the pay type for the transaction.
Hours	The number of hours worked by the employee.
Days	The number of days worked by the employee.
Time code	The time code for the time sheet line.
Amount	The amount for the specified pay type.
Department code	The code of the department where the employee worked on the accrual date of the time sheet.
Accrual date	The actual accrual date for the time sheet.
Calculation period	The month and year of the time sheet period.
Procedure code	The pay type amount resulting from the calculation.
Sequence	The pay type amount resulting from the calculation.
Counter	The pay type amount resulting from the counter calculation.
Account type	Select the account type for the pay type transaction from the following menu items: Ledger Customer Vendor Project Fixed assets Bank FA number Adv. holder Deferrals Petty cash
Account	Select the account for the transaction.
Department	The department dimension code for the transaction.
Cost Center	The cost center dimension code for the transaction.
Purpose	The purpose dimension code for the transaction.
Pay type	Select the pay type for the transaction.
Name	The name of the pay type for the transaction.