You can create pay sheets for employees and then make salary payments either by cash or bank transfer.

Create a pay sheet

  1. Click Staff accounting> Salary payment> Pay-sheetsto open the Pay-sheetsform.

  2. In the Reporting periodfield, select the accounting period.

    Note Note

    By default, the current accounting period is the selected period from the module settings.

  3. In the Pay-roll typefield, select the required payroll type from the following options:

    • Aggregate– Generate an aggregate pay sheet by employee if the total amount due to the employee is greater than zero. After the pay sheet is paid, the amount will be tracked as a mid-period payment deduction, as specified in the module settings.

    • Pay-roll– Generate a payroll pay sheet for employees who had accruals in the current calculation period, if the accruals exceed the deductions.

    • Vacations– Generate a vacation pay sheet for employees who accrued vacation pay in the current calculation period.

    • Advance– Generate an advance pay sheet for deductions that differ from mid-period deductions.

    • Interim– Generate an interim pay sheet for regular salary payments during the account calculation period. This is generated only when the total amount accrued by the employee is greater than zero. After the pay sheet is paid, the amount will be tracked as a mid-period payment deduction, as specified in the module settings. The Paidcheck box on the Calculation calendartab of the Payroll parametersform will be selected with the current calculation date.

  4. Press CTRL+N to create a new payroll sheet.

  5. Click Createto open the Generation of pay-sheetsform, and then select the payroll dimension for creating the payroll. In the Pay-roll dimensionfield, select any of the following options:

    • By enterprise– Create a payroll dimension for the enterprise.

    • By departments– Create a payroll dimension for each department.

  6. Click OKto open the Generation of pay-sheetsform, and then select the criteria for generating the pay sheet.

  7. Click OKto return to the Pay-sheetsform.

  8. Click the Pay-roll contenttab to view the generated payroll. You can edit the fields on this tab, if required. For example, you can add or exclude employees, and change the Payment via bankcheck box.

  9. Click Amountto open the New Sumform. In the Amountfield, enter the required amount to accrue equal payment amounts for all employees entered in the payroll content with the type Aggregate.

  10. Click Dueto open the To cash for timely paymentform, and then, in the Vacation start dateand Expiry datefields, enter the period to transfer the payroll to the status For payment.

    Note Note

    By default, the status of the payroll is In process.

  11. Click OKto return to the Pay-sheetsform.

  12. Press CTRL+S or close the form.

Make salary payments

  1. Click Staff accounting> Salary payment> Payment of pay-sheetto open the Payment of pay-sheetform.

  2. In the Viewfield group, select Dueto view the payrolls that have been set to For paymentstatus. You can view the following information about the current payroll:

    • Payroll number

    • Payment due date

    • Total amount on pay sheet

  3. Click the Pay-roll contenttab to view the employees included in the payroll.

    Note Note

    You can select or modify the Payment via bankcheck box for an employee, if necessary.

  4. Click Pass into a bankto transfer all the employee records with a selected Payment via bankcheck box to the Payment via banktab.

  5. On the Payment via banktab, select the employee's bank account to transfer cash in the Bank accountfield.

  6. Click Create journalto open the Payment via bankform. Enter the payment date into the Date of paymentfield, and then click OK.

  7. Click the Pay-roll contenttab, and then select the Depositcheck box for employees for whom you want to deposit the salary amounts.

  8. Click Pass to the depositto transfer all those employee records with Depositcheck box to the Deposittab.

  9. Click the Deposittab, select the employee line, and then click Deposit. Information about the employees for whom the salary amounts have been deposited is sent to the register of deposits.

  10. In the Payment of pay-sheetform, click To pay.

  11. Click OK. A cash journal is automatically generated with cash payment slips for the payment amount through cash.

    Note Note

    On the Generaltab, you can view the cash payment slip number and the date of the generated payment slip. On the Overviewtab, the status of the payroll automatically changes to Paid.

  12. Press CTRL+S or close the form.

Transfer salary payments through a bank

  1. Repeat steps 1 through 4 of the topic Make salary payments.

  2. Click Staff accounting> Salary payment> Payments via bankto open the Payments via bankform to transfer the payroll payments through bank transfer.

  3. Select the payroll, and then click Functions> Create journalto open the Payment via bankform.

  4. Enter the payment date in the Date of paymentfield, and then click OK. A journal is automatically generated for the amount, subject to payment through bank transfer.

    Note Note

    On the Payment via banktab, the Postedcheck box is selected after you post the journal.

  5. Click the Payment via banktab to view the created journal number.

  6. Click Functions> Postto post the salary journal.

  7. In the Viewfield group, select Paidto view the paid payroll and deposit the amount paid through a bank transfer, after payment of the payroll.

  8. Click the Overviewtab, and then select the payroll.

  9. Click the Payment via banktab, and then select the employee.

  10. Click Functions> Depositto transfer the deposit amount for the employee to the register of deposits with the date of the corresponding calculation period.

    Note Note

    The amount paid through bank transfer for this payroll is reduced by the deposit amount in the To bankfield on the Overviewtab.

  11. Press CTRL+S or close the form.

See Also