Ledger accruals redistribute the costs or revenues of a journal line to be recognized into the appropriate periods.

Create accrual schemes

All accrual schemes are created by completing at least steps 1 through 8 below. For steps to complete allocation key accrual schemes and calendar key or fiscal key accrual schemes, see the sections that follow.

  1. Click > > > .

  2. On the tab, press CTRL+N to create a new accrual scheme.

  3. Enter an accrual identification and a description of the scheme.

  4. On the tab, select an account number in the and the lookup fields.

    The debit account numbers are used for posting the accrued debit amounts onto an asset account and post the accrued credit amounts onto a liability account.

  5. In the drop-down list, select how to handle voucher numbers on the accrual transactions:

    • – The main voucher number should be used for all generated transactions.

    • – New voucher number for each transaction date.

    • – New voucher number for all accrued transactions.

  6. If you selected or in step 5, select a number sequence code for the voucher numbers. If you selected , the field is unavailable as the main voucher number is used.

  7. Enter a transaction text that you can use on all the accrued transactions, for example, %1 means main voucher number. If there is no text in this field, the transaction text from the main voucher is used.

  8. In the drop-down list, select when the accrued transactions should be posted if the is or and the is different from .

Complete creation of calendar key and fiscal key accrual schemes

  1. Complete steps 1 through 8 in the Create accrual schemes section above.

  2. In the drop-down list, select the basis for the duration of the accrual:

    • – Accruals are made according to the calendar year.

    • – Accruals are made according to the fiscal year that is defined in .

  3. For the selections or , select , for example, or .

  4. Complete with the number of occasions for the chosen period frequency, for example, 4 quarters.

  5. If you selected in the drop-down list, select a posting frequency.

    Note Note

    and are not necessarily the same. For example, a duration of 2 years typically requires postings every month.

    • If you selected or in the field, you can indicate if all months should be debited the same amount or each month should be debited based on the number of days measured to the total number of days. Select in the drop-down list if all months or quarters should be debited by the same amount, or select if each month should be debited, based on the number of days measured relative to the total numbers of days.

    • If you selected in the drop-down list, the drop-down list is unavailable, and the posting frequency is then equal to the periods in the fiscal year as defined in .

Complete creation of allocation key accrual schemes

  1. Complete steps 1 through 8 in the Create accrual schemes section above.

  2. In the drop-down list select the as basis for the duration of the accrual.

    Accruals are made according to an allocation key that is defined in the form.

  3. Select a period key in the lookup field.

See Also