You can use the Vendor payment proposalform to pay the vendor invoices.

1. Click Accounts payable> Journals> Payments> Payment journal.

2. Click CTRL+N to create a new payment journal and then click the Linesbutton.

3. Click the Overviewtab > Payment proposalbutton > Create payment proposalto create a new payment proposal.

4. In the Proposal typefield, select the Per due dateoption. Enter the other required details in the form and then click OK. You can view all the transactions in the Edit payment proposalform, based on the criteria from the Vendor payment proposalform. Delete any transactions that should not be included in the payment.

5. Click the Transferbutton in the Edit payment proposalform to transfer the proposal lines to the Journal voucherform in the payment journal.

6. Click Functionsbutton > Generate paymentsoption. In the Export formatfield, select the Telepay 2.01 option.

7. Click the Dialogbutton in the Generate paymentsform. Enter the name and the path to save the payment file that is sent to the bank in the File namefield.

8. When the file is created, the status of the payments is updated to Sentin the Journal voucherform. You can send the file to the bank using the software of the bank.

9. After the bank receives the file, it will pay the specified invoices and charge your account. The bank sends a return file and confirms if a payment line is approved or rejected.

10. Click Accounts payable> Journals> Payments> Payment transfer.

11. Click the Return file - Vendorbutton to import the return file.

12. Select the method of payment with Telepay 2.01 return format in the Method of paymentfield. Click OK.

13. After the return file is imported, the status of the payment in the Payment status field changes either to Approvedor Rejected.

    Note
    The status of the payment lines is updated in the Payment journal.

14. Click Accounts payable> Journals> Payments> Payment journal> Linesbutton to change the payment lines with Rejectedstatus to None. You can modify the details and resend it to the bank.

15. You can validate and post the journal when all the payment lines have an Approved status.

    Note

    Create a separate journal with corresponding number series for payment proposals and another journal with a different voucher number series for importing and posting payments. These voucher number series should be different from other voucher number series. In certain cases, a vendor might owe you money or you might owe money to a customer. If a vendor owes you money, you can use the OCR import file format for vendors. If you owe money to a customer, you can create a payment proposal for the customer in the Journalform ( Accounts payable> Journals> Payments> Payment journal).