You can use the form in Microsoft Dynamics AX to register, collect, and categorize links to files and documents that are located outside Microsoft Dynamics AX, including hyperlinks to Internet or intranet sites.

The encyclopedia is a common repository of information that your whole team or company can access. Any file or document that the company wants to register and categorize for use can be filed, previewed, and opened through the form.

NoteThe physical location of the files must be defined in Microsoft Dynamics AX document handling. User rights to the file location are handled on the file server.

Create encyclopedia item folders

  1. Click > > > .

  2. In the upper-left pane, click the folder to which you want to add the new encyclopedia item.

  3. Click the icon (the upper-right button) to open the form.

  4. In the field, type a unique name for the item.

  5. In the list, click .

Create encyclopedia item links

  1. Click > > > .

  2. In the upper-left pane, click the folder to which you want to add the new encyclopedia item link.

  3. Click the button (the upper-right button) to open the form.

  4. In the field, type a unique name for the item.

  5. In the field list, click .

  6. In the field, enter the Internet address.

  7. Click OKto create the new encyclopedia item link.

Create encyclopedia item files (documents)

  1. Click > > > .

  2. In the upper-left pane, click the folder to which you want to add the new encyclopedia item link.

  3. Click the icon (the upper-right button) to open the form.

  4. In the field, type a unique name for the item.

  5. In the field list, click .

  6. In the field, enter or find the path of the file that you want to create.

  7. Click OKto create the new encyclopedia item link.