1. Click Accounts payable> Setup> Vendor groups .

2. In the Vendor groupfield, enter a unique identifier for the vendor group.

3. In the Descriptionfield, enter a short description of the vendor group. This is not a mandatory field.

4. In the Terms of paymentfield, select the terms of payment that apply to the employees who are assigned the vendor group. This is not a mandatory field, but terms of payment is part of managing all vendor accounts and is strongly recommended.

5. In the Settle periodfield, select the standard interval between the due date for payments to the employees in the vendor group, which is defined by the Terms of payment, and the date on which the payments are drawn from your bank account. This is not a mandatory field, but is important for liquidity calculations that are based on the cash flow forecast.

6. Select a tax group for the employee vendor group.

1. Click Accounts payable> Common Forms> Vendor Details and then click CTRL+N to create a new vendor account for the employee.

2. In the Namefield, enter the name of the employee.

3. In the Groupfield, select the vendor group that applies to the vendor.

4. Enter values in the other fields as appropriate.

5. If you will pay the employee using checks, you can click Setup> Addressand set up an alternative address that has an address type of Remit-to.

1. Click Basic> Common Forms> Employee Details .

2. Select the employee you would like to add to a vendor account and click the Setuptab.

3. In the Account typefield, select a vendor account type and in the Accountfield, select the vendor account number that you have created for the employee.

1. Click Accounts payable> Journals> Payments> Journals .

2. Create a journal and then click Linesto open the Journal voucherform for payment journal lines. For more information about how to create journals, see Create and validate a journal and journal lines.

3. In the Accountfield, enter the employee vendor account to which the payment will be issued.

4. Click Functions> Settlement.

5. In the Open transaction editing form, select the Markcheck box on the line for each employee vendor invoice that you want to pay.

   Note
   To make a partial payment, you can enter the amount to pay in the Amount to settlefield.

6. Close the Open transaction editing form.

   The payment line with information from the invoice now appears in the Journal voucherform. The amount on the payment line contains the amount from the vendor invoice that the company can pay the employee. The cash discount that applies to this payment, if any, is included.

7. Click Functions> Generate payments.

8. Depending on the method of payment on the journal line, select either the payment method or the export format, and then select the bank account from which the payment is drawn.

   Note
   Click Inquiries> Balance controlto verify that the bank account can cover the payment to the vendor.

9. Click Dialog, fill in the fields, and then click Documentto print the check.

10. Click Validateto validate the payment line, and then click Post.

If you want to pay the employee electronically, see Create an electronic payment file for vendors