You can set up number sequences for fixed assets based on a default number sequence, or based on fixed asset groups. You also can set up number sequences to use for fixed assets with bar codes and for journals that you use to post fixed asset transactions.

Number sequences for fixed asset numbering

There are two methods to assign number sequences to fixed assets in two ways.

Method 1: Automatic numbering of all fixed assets from one default number sequence.

  1. Before you make any transactions, click > > > and create at least one number sequence for fixed asset numbering.

  2. Click > > > tab, and select a for the fixed asset number reference.

    When a fixed asset is created in the form, a number from this number sequence is automatically entered in the field.

    Note Note

    If you assign special numbering sequences to some fixed asset groups (see Method 2 below), the general default sequence continues to be used for the automatic numbering of fixed assets that are assigned to fixed asset groups that do not have group-specific number sequences.

Method 2: Automatic numbering on the basis of fixed asset group.

  1. Click > > > and create a number sequence for fixed asset group.

  2. Click > > > and select the fixed asset group.

  3. On the tab, select the check box, and select the appropriate number sequence in the field. This number sequence is used for all fixed assets that are assigned to the fixed asset group.

    If there is a default number sequence for all fixed assets (Method 1 above), the default sequence is used for the automatic numbering of fixed assets that are assigned to fixed asset groups without group-specific number sequences.

    Note Note

    To type in the number of each fixed asset in the field in , you do not need to set up number sequences for fixed assets or fixed asset groups.

Number sequences for bar codes

You can set up separate number sequences for bar codes for fixed assets. For more information, refer to Assign fixed asset numbers to bar codes.

Number sequences for journals

You must create number sequences for the journals that you will use to post fixed asset transactions and also enter a number sequence in the journal before you create fixed asset transactions. The journals usually used for fixed asset transactions are , , , and . Depreciation book journals use the same number sequence that is defined in > > > tab for the Journal number.