You can use print management to print one original and many copies of a document that is produced as part of the posting process. This is similar to using preprinted, multiple-part forms in manual accounting systems. In Microsoft Dynamics AX, you use footer text to distinguish the original from the copies. For example, for a sales order packing slip, you can set up footer text to print "Original" at the bottom of the original, "Customer copy" at the bottom of the first copy, and "Warehouse copy" at the bottom of the second copy.

An original or copy record contains the information that is used by print management to print the document. The record that is used to print a document determines the footer text for the document, which printer to use, and how many copies to print. For example, to print three pages for the sales order packing slip, each with different footer text, you would set up an original record and two copy records.

You can further customize the document output by using conditional settings that are applied based on the results of a query. For example, one copy might be sufficient for most customers, but you might want to print an extra customer copy for a certain set of customers. You can set up an additional copy record and a conditional setting with an associated query for the customer accounts that should have the additional copy printed, such as customer accounts 4000 through 4020, and then define "Customer copy 2" as the footer text for the extra copy.

If you post sales orders for customer accounts 4010 and 4025 with the original or copy records and conditional setting defined above, you will see the following results.

While conditional settings and queries provide flexibility in your print management settings, be aware that complex queries or numerous conditional settings can affect posting performance.