Accounts receivable> Journals> Payments> Payment journal> Lines> Payment proposal> Create payment proposal

Use this form to generate payment proposals in the Edit payment proposalform, from which the proposals can be transferred to the payment journal after editing.

The proposals are generated on the basis of open and approved customer transactions.

Enter the criteria for the proposal and click OK. Click Cancelto cancel the payment proposal generation.

Note
Use the Methods of payment form to select whether the invoices are combined in an automatic payment proposal. Select from the following options: Invoice– Create one payment transfer for each invoice. Date– Create one payment for all invoices with the same due date. Week– Create one payment for all invoices with a due date within the same week. Total– Create one payment for all invoices.

Note

Use the Methods of payment form to select whether the invoices are combined in an automatic payment proposal. Select from the following options:

Invoice– Create one payment transfer for each invoice.

Date– Create one payment for all invoices with the same due date.

Week– Create one payment for all invoices with a due date within the same week.

Total– Create one payment for all invoices.

Tasks that use this form

Post customer payments by using a payment proposal

Navigating the form

The following table provides descriptions for the controls in this form.

Fields

Field

Description

Proposal type

Select the proposal type:

Per due date– Include open transactions that are due in the date interval.
By cash discount– Include open transactions that are eligible for a cash discount within the range of dates specified for the proposal.
Due date & cash discount– First, include open transactions that are eligible for a cash discount; next, include open transactions according to due date.

Generate

Select this check box to generate a payment proposal.

Select this check box to print the payment proposal.

Note
You can print a payment proposal without generating it.

Amount limit

Enter the total amount limit to be selected for payment.

Transaction limit

Enter the maximum number of invoice transactions to be paid.

Delete negative payments

Select this check box to delete payments if the amount to be paid is negative.

From date

Enter the first date for the customer transactions to be included in the payment proposal.

To date

Enter the last date for the customer transactions to be included in the payment proposal.

Total payment date

Enter the date the payment is requested. This is used only when the invoices that make up the payment are totaled.

For more information, see the information at the beginning of this topic.

Use future due date

Select this check box to display the due date in the journal lines date field.

Note
(ITA) This check box is available only if the configuration key for Italy is selected and the Date options for payment proposalcheck box in the Accounts payable parametersform is selected.

Posting date

The date that is displayed in the journal lines created from the proposal.

Note
(ITA) This field is available only if the configuration key for Italy is selected and the Date options for payment proposalcheck box in the Parametersform is selected.

Payment currency

Select a currency for payments.

Invoice

Enter the invoice number that is shown on the payment receipt that you received from the bank, or select it from the list of open sales invoices and free text invoices. Based on the invoice information, payment lines are created automatically and marked for settlement.

Check balance

Select this check box to cancel payments if the balance is exceeded. When a payment proposal is created, it is important to pay only invoices that are due and approved, and also to verify whether an outstanding balance exists on the account. This can prevent the payment of invoices where, for example, a credit note or a payment has not been settled.

Include customer invoices from other companies

If this check box is selected, the payment proposal will include invoices from other companies that are included in the search criteria.

If this check box is cleared, the payment proposal includes only invoices from the current company.

Propose separate customer payment per company

If this check box is selected, a separate payment is created for each company per customer. The customer account for the payment is the customer for the invoice.

If this check box is cleared, and a customer has invoices to be paid in multiple companies, one payment is created for the total amount of the selected invoices in all the selected companies. The customer account for the payment is the customer account in the current company. If the customer account does not exist in the current company, the customer account of the first invoice to be paid is used.

This check box is available only if the Include customer invoices from other companiescheck box is selected.

Default offset account type

The default offset account type. If you do not select an account type, the account type for each payment is based on the method of payment.

Ledger– Use a ledger account.
Bank– Use a bank account.

Default offset account

The default offset account. This field is available only if an account type is selected in the Default offset account typefield.

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