Overview tab

Create and view methods of payment.

General tab

View the Overviewtab information for the method of payment.

File formats

Set up the file format and invoice update parameters for the method of payment that is selected on the Overviewtab.

Note
If a format list is empty, put your pointer on the list, click Setup, and move the required formats from the right pane to the left pane.

Payment control

Select payment control validation for the selected method of payment, if appropriate. You can select one or more of the validations that are offered. The validation is performed in journals during posting.

Payment attributes

Select the payment attributes to apply to the method of payment that is selected on the Overviewtab, if appropriate. You can select one or more of the payment attributes that are offered.

Payment step process

Define a sequence of payment steps for the selected method of payment. The payment steps form the payment process.

Payment specification

Create and view payment specification codes for the selected method of payment. These codes are included on each payment line in automatic payment transfer files.

Payment fee setup

Set up payment fees for the selected method of payment.

Remittance files for customers

View the list of remittance files for customers.

Setupon the File formatstab

Select the appropriate file formats for the selected method of payment.

Export format

The file format for export of payments.

Import format

The file format for the bank report about payments from customers.

Return format

The file format for reply to an export file if the bank supports an electronic reply to the export file.

Remittance format

The file format for remittances to a specific bank.

Method of payment

Enter a unique identifier for the method of payment. For example, BANK for the method for bank payments from customers. This field is mandatory.

Period

Select the method by which invoices are summed in the automatic payment proposal period:

• Invoice– Create one payment transfer for each invoice. This is the default value for this field.

• Date– Combine all invoices with the same due date.

• Week– Combine all invoices with a due date in the same week.

• Total– Combine all invoices from a vendor in the same payment.

Description

Enter a short description of the payment method.

Days of grace

Enter the number of days that are added to the cash discount date or the due date to define the broadest period in which a cash discount can be obtained.

Payment status

Payment status required to post a payment with this method of payment.

Last file No.

Number of the last file that was sent.

Today

Number of the last file that was sent on the system date.

Date

Date of the last count of file numbers.

Account type

Account type that specifies the type of account a transaction with the selected method of payment is applied to.

Note
The most common account type is Bank.

Payment account

Select the payment account number for the selected account type.

Bank transaction type

Enter the transaction type for the bank account.

Note
This field is only available if the account type Bankis selected.

Bridging posting

Select the check box if payments with the selected method of payment are first posted to a temporary ledger account and later transferred to another ledger account.

Bridging account

Specify the account for bridging transactions. The account will be used if you have selected the Bridging postingcheck box.

After you post a payment journal that contains a payment with a method of payment that is defined for bridging posting:

1. Create a general journal, and then click Lines.

2. Click Functionsand then Select bridged transactions.

3. Select the relevant bridged transaction.

4. Select Acceptto create the general journal line that transfers the transaction from the bridging account to the permanent ledger account, and then post.

Type of draft

Specify the type of draft.

Note
(FRA) This field is available only if the configuration key for France is selected.

• No draft– No draft is created.

• Bill with no acceptance– The bill of exchange is included directly in a bank remittance. The bill is not printed and the customer agrees to pay without an acceptance step.

• Bill with acceptance– The bill of exchange must be accepted by the customer first, and then is included in a remittance. Print the bill and send it to your customer with an invoice or an account statement. When you receive the accepted draft from the customer, enter the approval date.

• Promissory note– A promise to pay, issued by the customer. When you receive a promissory note, create a bill of exchange in a Protest bill of exchange journaljournal and enter the promissory note number in the Documentfield. The bill is not printed and the customer agrees to pay without an acceptance step.

• Bill of exchange with bank acceptance– The bill of exchange is included directly in a bank remittance. The bill is not printed, and the bank is responsible for collecting the payment from the customer.

Automatic posting

Select this check box if the selected method of payment allows the posting of Draw bill of exchange journallines automatically when invoicing.

Run export script

If you have selected the Automatic postingcheck box, select this check box to run an export script when invoicing.

Name

Select the journal name that you want to use for automatic posting of payment lines with this method of payment.