Overview tab

View the most important information about the fixed asset groups. The Current, Operations, and Taxfields indicate the posting layer of the value models that are attached to the selected fixed asset group.

General tab

View additional information about the fixed asset group that is selected on the Overviewtab.

Value models

Open the Fixed asset group/value modelform, in which you can set up or view the value models attached to the fixed asset group.

Value models also can be attached to fixed asset groups as you create value models in the Value models form.

Depreciation books

Open the Fixed asset group/depreciation bookform, in which you can view the fixed asset groups associated with the selected depreciation book

Fixed asset group

Identification of the fixed asset group.

Name

Descriptive name for the fixed asset group.

Type

Select a fixed asset type. This classification can be used for sorting or selecting ranges on reports:

• Tangible

• Intangible

• Financial

• Land and buildings

• Goodwill

• Other

The selection does not activate any special functionality or posting rules.

Major type

Select a top-level asset classification for reporting purposes only. For more information, see Major types (form).

Number sequence

Select this check box to assign numbers automatically to new fixed assets within the group. This makes it easier to identify each fixed asset.

If this field is empty, numbers are automatically allocated to new fixed assets from the number sequence that is selected on the Number sequencestab in the Parameters form, regardless of the fixed asset group.

If no number sequence is set up for fixed assets in the Parametersform, you must number the fixed assets manually.

Number sequence

If group-specific fixed asset numbering is selected, you must create a number sequence for each fixed asset group and attach it to the group.

The fixed asset numbering for fixed asset groups and the general fixed asset numbering option in Parameters are complementary. This means that for one or more selected fixed asset groups, specific numbering can be set up for the group. For all fixed assets, where no specific numbering exists for the fixed asset group, the default number sequence for fixed asset numbering in Parameters can be used.

Autonumber bar codes

Select this check box to assign bar codes to new fixed assets within this group.

Fixed asset bar codes are recorded on the fixed asset, and also can be printed on the Fixed asset bar codesreport. Bar codes for fixed assets are especially useful for physical control of fixed assets, which is important for internal management of fixed assets. In many countries/regions, it is also a mandatory part of the yearly external audit.

Bar code number sequence

When separate bar coding per fixed asset group is selected, a number sequence for bar codes must be set up for the fixed asset group.

Property type

Select the property type for fixed assets within this group:

• Fixed asset– Regular assets, to be processed normally.

• Continuing property– Property that exists for inventory purposes only, such as phones, radios, or mobile devices that fall below your capitalization threshold. Typically, you enter a service life of 0for continuing property assets and exclude continuing property assets from the valuation report that you reconcile with the general ledger.

• Other– Intangible assets that you want to display separately on the balance sheet.

This field is used only for reports or searches.

Location

Select a location for fixed assets within the group. The available locations are set up in the Fixed asset locationform.

GIS layer ID

Identifies the default Geographic Information System (GIS) layer for fixed assets within the group.

A GIS database is a third-party application, typically used to track land and infrastructure.

Replacement cost factor

Enter the percentage increase or decrease for the replacement cost of the fixed asset. For example, if it costs 3.5 percent more this year to replace assets in this group, enter 3.5.

The factor that you enter is used only if you update the replacement cost of a fixed asset by using the Update replacement costs and insured valuesform. A zero or blank factor causes the calculation to be skipped in the periodic update. For more information, see Update replacement costs and insured values (form).

Insured value factor

Enter the percentage increase or decrease for the insured value of the fixed asset. For example, if assets in this group are insured for amounts that are 1.5 percent lower this year, enter –1.5.

The factor that you enter is used only if you update the insured value of a fixed asset by using the Update replacement costs and insured valuesform. A zero or blank factor causes the calculation to be skipped in the periodic update. For more information, see Update replacement costs and insured values (form).

Capitalization threshold

Enter the amount at which new fixed assets based on this fixed asset group are set up to depreciate by default, if they are acquired from an Accounts payable invoice (optional).

For example, type 2500to keep the Depreciationfield cleared in the Value models form when a new fixed asset in this group is posted with an acquisition amount of 2,400 on the invoice. You can change the depreciation information in the value model for the asset.

Capitalization thresholds are ignored when you acquire new assets from Accounts payable if the Consider capitalization thresholdfield is cleared in the General ledger parametersform. A default value appears in this field if a capitalization threshold amount is defined in that form.

Tip
You can use the amount in this field to create an alert, so that you are notified when an acquisition amount is above or below the threshold. This is useful if you need to verify that the asset must still depreciate after an actual acquisition amount is entered.