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Use this form to create and maintain financial reason codes. Reason codes help explain why some types of transactions were entered or field values were changed. For example, you can create reason codes to use with write down adjustments or modifications to the field in Fixed assets.
You can use the form in Basic to create the same codes to use across various modules, or you can alternatively open a reasons form from a specific financial module to set up reason codes for only that module. In Basic, you can assign the reason code to any of five account types, but in each of the other modules, you can assign the reason code only to the account type that is related to that module. For example, if you open the form in Accounts payable, the account type is automatically set to , and the reason codes that you create can be used only with vendor transactions.
Note
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In most modules, you create reason codes to use only with transaction entry and reversals, but in Fixed assets, you also can enter a reason for a change to the service life, depreciation periods, expected scrap value, and sales value. Use an account type of to create reason codes that you can use both with asset transactions and asset field changes. |
Reasons can be used in addition to transaction text, and you can sort and analyze transaction history by reason code. Also, auditors can use reason codes to verify the purpose for transactions or field changes. Depending on how your organization uses reason codes, you might want to provide users with guidelines about when to use each reason code.
Tasks that
use this form
Navigating
the form
The following tables provide descriptions for the controls in this form.
Tabs
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Tab |
Description |
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View, modify, or create financial reason codes. |
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Enter and view information about the reason code selected on the tab. |
Fields
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Field |
Description |
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A unique identifier for the reason code, such as VECLas a reason code for write down adjustments caused by vehicle damage. |
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A short description of the reason code. Users can change this comment at any time when they are entering reason codes. The comment that you enter here is displayed as the default comment when this reason code is selected for transactions or field changes in the value model or depreciation book for a fixed asset. |
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Select the types of transactions that the reason code can be used with. The account type limits the reason codes that can be selected for transactions of that type. If you opened this form in Basic, you can select any of the account types, and you can select multiple account types for the same reason code. If you opened this form in another module, you can assign the reason code only to the account type that is related to that module. The account type typically corresponds to the transactions that you enter in a module:
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