A reason code is a code that users can select to record the reason for a change or transaction, such as a write down adjustment or payment reversal. You can use the Reasons form in Basic to create reason codes for a variety of financial modules, or you can alternatively open a reasons form from a specific module to set up reason codes for only that module. For more information, see Reasons (form).

You also can specify whether reason codes are required for a module. You specify reason code requirements in the Parametersform for most modules.

Basic

Click Basic> Setup> Reasons .
Press CTRL+N to create a new reason code.
On the Generaltab, enter a code for the reason, such as VECL, and then enter a description, such as Vehicle Damage.
Select the types of account that the reason code can be used with. You can select more than one.
Repeat steps 2 through 4 to create additional reason codes.
Press CTRL+S to save the reason codes.

Fixed assets

Click General ledger> Setup> Fixed assets> Asset reasons.
Press CTRL+N to create a new reason code.
Enter a code for the reason, such as VECL, and then enter a description, such as Vehicle Damage.
Press CTRL+S to save the reason code.
Click General ledger> Setup> Parameters.
On the Fixed assetstab, specify options for reason codes:
- To require that users enter a reason for changes to the service life, depreciation periods, expected scrap value, or sales value for a fixed asset, select the Reason code requirements for asset changescheck box.
- To require that users enter a reason for a specific fixed asset transaction that is entered in a journal, select the transaction types and click the arrow buttons to move them from the Not requiredlist to the Requiredlist.

Accounts payable

Click Accounts payable> Setup> Vendor reasons.
Press CTRL+N to create a new reason code.
Enter a code for the reason, such as VECL, and then enter a description, such as Vehicle Damage.
Press CTRL+S to save the reason code.

Accounts receivable

Click Accounts receivable> Setup> Customer reasons.
Press CTRL+N to create a new reason code.
Enter a code for the reason, such as VECL, and then enter a description, such as Vehicle Damage.
Press CTRL+S to save the reason code.
To require reasons for changes in Accounts receivable, select the Reason code requirementscheck boxes on the Generaltab in the Accounts receivable parametersform ( Accounts receivable> Setup> Parameters).

General ledger

Click General ledger> Setup> Ledger reasons.
Press CTRL+N to create a new reason code.
Enter a code for the reason, such as VECL, and then enter a description, such as Vehicle Damage.
Press CTRL+S to save the reason code.

Bank

Click Bank> Setup> Bank reasons.
Press CTRL+N to create a new reason code.
Enter a code for the reason, such as VECL, and then enter a description, such as Vehicle Damage.
Press CTRL+S to save the reason code.
To require reasons for changes in Bank, select the Reason code requirementscheck boxes on the Generaltab in the Bank parametersform ( Bank> Setup> Parameters).