In the following example you can see how accrued revenue is posted.

Post accrued subscription revenue

You have created a subscription with a period code Quarterly and an accrual period code Monthly. The sales price for the subscription is EUR 9,000. You create a fee transaction that you invoice. The voucher for the fee transaction is as follows:

Date

Amount (EUR)

Posting type*

Account type

September 8, 2004

9,000

Customer balance

September 8, 2004

-9,000

Invoiced revenue

September 8, 2004

9,000

Accrue revenue - Subscription

September 8, 2004

-9,000

WIP - Subscription

*For more information about the posting types, see Posting transactions to ledger accounts (form).

Depending on the parameter settings, the monthly amount to be accrued is EUR 3,000, one third of the quarterly subscription fee. For more information about how parameter settings can influence the monthly amount, see the example in Accrued amount.

When you accrue this amount it is debited from the account and credited to the account:

Date

Amount (EUR)

Posting type

Account type

October 31, 2004

3,000

October 31, 2004

-3,000

Reverse accrued revenue

Your customer decides to change to another subscription. You issue a credit note to the customer. However, you have already accrued one of the monthly periods for the quarterly subscription so you have to reverse the accrued amount.

The option in the form is set to so you must manually reverse the accrued periods. For more information about this option, see Subscription parameters (form).

To reverse the accrued period manually, you select the check box in the form and post the transaction.

Two transactions are added to the voucher for the subscription transaction:

Voucher

Date

Amount (EUR)

Posting type

Account type

170760_091

November 7, 2004

3,000

170760_091

November 7, 2004

-3,000

The is credited with EUR 3,000 and the is debited with EUR 3,000.