Use this form to post expense reports to the general ledger or transfer the reports to the general journal.

Tasks that use this form

Edit posting information or transfer an expense report

Navigating the form

The following tables provide descriptions for the controls in this form.

Filters

Filter	Description
Employee	Select to view only the expense reports that were created by the selected employee.
Show all	Select this check box to view expense reports for all employees.
Show expenses	Select this check box to view expense reports that have a status of Approved, Ready for transfer, or Posted.

Tabs

Upper pane

Tab	Description
Overview	View all submitted expense reports.
General	View details about the selected expense report.
Totals	View the expense totals and the employee balance of the selected expense report.
Statistics	View the statistics group and costs per group used in the selected expense report.
Posting status	View the posting status of the selected expense report.

Lower pane

Tab	Description
Overview	View the itemized transactions in the selected expense report.
General	View currency and transaction amount information for the selected expense report line item.
Mileage	View any mileage transactions included on the selected expense report line item.
Per diem	View any per diem transactions included on the selected expense report line item.
Posting status	View the posting status of the expense report line item.
Posting	View posting information about the selected expense report line item.
Dimension	Select a department, cost center, and purpose for the selected expense report line item.
Additional information	View additional information provided by the employee about the expense report transactions.

Buttons

Upper pane

Button	Description
Post	Post the selected expense report and transfer it to the General journal.
Print	Print the selected expense report.

Lower pane

Button	Description
View itemized expenses	View the itemized expenses for the selected expense report line item.
View cost split	View a cost split for the selected expense report line item transaction.

Fields

Field	Description
Status	View the status of the expense report.
Expense report number	View the expense report number.
Employee	View the name of the employee who created the expense report.
Location	View where the employee traveled and incurred the expenses listed on the expense report.
Expense purpose	View the purpose of the expenses incurred on the expense report.
Approval status	View the approval status of the expense report.
Report date	View the date that the expense report was created.
Description	View a brief description of the expense report.
Country/region	View the country/region where the expenses were incurred.
Customer account	View the customer account associated with the selected expense report if applicable.
Vendor account	View the vendor account associated with the selected expense report.
Paid by company	View the total amount of expenses paid by the company.
Paid by employee	View the total amount of expenses paid by the employee.
Total billed amount	View the total billed amount for the selected expense report.
Total mileage amount	View the total mileage amount for the selected expense report.
Total cash advance	View the total cash advance amount for the selected expense report.
Total per diem amount	View the total per diem amount for the selected expense report.
Statistics group	View the statistics groups used for the selected expense report.
Cost per group	View the cost per group for the selected statistics groups.
Closed	Indicates the expense report has been approved and transferred.
Posted date	View the date the selected expense report was posted to the general journal.
Posting status	View the posting status of the selected expense report.
Document	View any documents attached to the selected line item.
Expense category	View the expense category for the selected line item.
Payment method	View the method of payment for the selected line item.
Date	View the date that the selected line item expense was incurred.
Currency	View the currency of the selected line item expense.
Transaction amount	View the transaction amount for the selected line item expense in the local currency.
Amount	View the amount in the company currency.
Description	View a brief description of the line item expense.
Exchange rate	View the exchange rate used to convert the local currency into the company currency.
Additional information	View any additional information about the line item transaction.
Mileage	View the mileage traveled by the employee using a personal vehicle.
Rate per mile	View the rate per mile paid to the employee who created the expense report.
From date	View the start date and time for the per diem transaction and the start date for per diem calculation.
To date	View the end date and time for the per diem transaction and the final date for per diem calculation.
Currency	View the currency used for the per diem received.
Location	View the travel location for the per diem transaction.
Breakfast	View the number of complimentary breakfasts the employee received.
Lunch	View the number of complimentary lunches the employee received.
Dinner	View the number of complimentary dinners the employee received.
Meal reduction	View the total amount of meal reductions for the employee for the selected line item transaction.
Posting status	View the posting status of the expense report line item.
Imported credit card	View whether the credit card information was imported.
Journal number	View the journal number that the line item will be posted to.
Voucher	View the voucher number for the line item in the General journal.
Account	View or edit the account number that the line item will be posted to.
Sales tax group	View or edit the sales tax codes that are used to calculate purchase and sales.
Item sales tax group	View or edit the sales tax codes that are used to calculate an item.
Project	View or edit the project number that the expense report is attached to.
Line property	View or edit the line property of the line item transaction if the expense report is attached to a project.
Department	View or edit the department for the line item transaction.
Cost center	View or edit the cost center for the line item transaction.
Purpose	View or edit the purpose for the line item transaction.
Merchant	View the merchant where the expense was incurred.
Description	View a description of the merchant.
Note	View any additional information about the merchant.
Qty	View the city where the merchant is located.

English-to-Russian translation