Project> Projects> Invoice> On account

This form allows you to enter on-account transactions on projects. The information entered in this window differs, depending on the project type.

On-account transactions on time and material and fixed-price projects

On time and material projects- The on-account amount is entered as one line and an optional number of lines are entered as offset transactions.
On fixed-price projects- No offset transactions are needed. Payments on a fixed-price project are according to a payment plan. For example, the contract might specify that a project is to be invoiced with 30% of the contract amount in advance and 70% at the final delivery date of the project. These contract amounts are entered as two lines in this form.

Tasks that use this form

Navigating the form

The following tables provide descriptions for the controls in this form.

Filter	Description
Display	Select either Price, Amountor Sales amount. Price- View the sales prices of the on-account transactions. Amount- View what is posted to General ledgerin the local currency. The Sales amountfield shows the invoiced revenue posted to Profit and lossaccounts. Sales amount- View the sales amount. This is the quantity of on-account transactions multiplied by the sales price per on-account transaction.
Filter	Different records are displayed according to the filter setting you select: All- View all records. Invoiced- Shows all transactions with the transaction status Invoiced, Selected for credit note, and Credit note proposal. Chargeable- View all non-invoiced transactions for projects of type Time and materialwith a chargeable line property and with a transaction status of either Postedor Invoice proposal. Nonchargeable- View all transactions that are posted to projects that are not of the type Time and material. For Time and materialprojects, transactions are only displayed if they have the transaction status Postedand a non-chargeable line property.

Filter

Description

Display

Select either Price, Amountor Sales amount.

Price- View the sales prices of the on-account transactions.
Amount- View what is posted to General ledgerin the local currency. The Sales amountfield shows the invoiced revenue posted to Profit and lossaccounts.
Sales amount- View the sales amount. This is the quantity of on-account transactions multiplied by the sales price per on-account transaction.

Filter

Different records are displayed according to the filter setting you select:

All- View all records.
Invoiced- Shows all transactions with the transaction status Invoiced, Selected for credit note, and Credit note proposal.
Chargeable- View all non-invoiced transactions for projects of type Time and materialwith a chargeable line property and with a transaction status of either Postedor Invoice proposal.
Nonchargeable- View all transactions that are posted to projects that are not of the type Time and material. For Time and materialprojects, transactions are only displayed if they have the transaction status Postedand a non-chargeable line property.

Tab	Description
Overview	Enter identification information and the on-account amount.
General	View details on invoice and sales tax.

Button	Description
Voucher	View ledger transactions based on the current voucher.
Ledger updates	View how the current on-account transaction has been posted on ledger accounts.
Inquiries	Open the following submenu items: Invoice lines- View any invoices that includes the current on-account transaction.

Button

Description

Voucher

View ledger transactions based on the current voucher.

Ledger updates

View how the current on-account transaction has been posted on ledger accounts.

Inquiries

Open the following submenu items:

Invoice lines- View any invoices that includes the current on-account transaction.

Field	Description
Project date	The invoice date of the on-account transaction.
Project	Identity of the project to which the on-account transaction is associated.
Offset transaction	Select this check box to indicate that the current transaction line is an offset transaction. More help…
Transaction text	Transaction text written on the on-account transaction.
Sales currency	Currency in which the project is invoiced.
Amount currency	The amount that the customer is invoiced.
Item sales tax group	Type or choose an item sales tax group code generated in the Item sales tax groupsform.
Transaction status	Status of the transaction.
Transaction ID	Identification of the transaction.
Sales tax group	Group of sales tax codes that can be calculated for sale and purchase.
Estimate date	Start date of the period.
Estimate amount	Amount that has been included in posting of an estimate.
Department	Specify the department attached to the transaction. For more information, see Dimensions.
Cost center	Specify the cost center attached to the transaction. For more information, see Dimensions.
Purpose	Specify a purpose for the transaction. For more information, see Dimensions.