Note Note

For more information, see (RUS) Set up to generate a payment order in rubles.

  1. Click Accounts payable> Journals> Payments> Payment journal> Linesto open the Journal voucherform.

  2. On the Overviewtab, press CTRL+N to create a new line.

  3. In the Datefield, select the date of payment.

  4. In the Accountfield, select the vendor account.

  5. In the Transaction textfield, enter text that describes the transaction.

  6. In the Debitfield, enter the sum of the payment.

  7. In the Offset account typefield, select the account type for the selected account.

  8. In the Offset accountfield, select the offset account for the transaction.

  9. In the Currencyfield, select the currency code.

  10. In the Purpose textfield, enter any text that must be reflected in the payment order.

    Note Note

    If you click VAT in payment order, the text, including the VAT amount in the Purpose textfield, will be entered.

  11. In the Method of paymentfield, select the method of payment to the vendor.

  12. On the Generaltab, in the Contracts groupfield, select the contract group.

  13. In the DVRfield, select the registration number of the contract.

  14. In the Sales tax groupand the Item sales tax groupfields, select the tax groups for VAT calculation.

  15. On the Banktab, in the Bank transaction typefield, select the transaction type.

  16. In the Account identificationfield, select the bank account of the recipient.

    Note Note

    If the payment order is being generated for a legal representative of the vendor, the code must be entered in the Payment documented onfield. Along with this, the payment order slip will refer to the bank of the vendor that is specified in the Payment documented onfield, but the transaction will be performed for the vendor that is specified in the Accountfield.

  17. On the Payment ordertab, in the Order of paymentfield, specify the order of payment.

  18. In the Number statusfield, specify the number status of the payment.

  19. In the Origin paymentfield, specify the origin of the payment.

  20. In the Payment typefield, specify the type of payment.

  21. Click Functions, and then select Generate paymentsto open the Generate paymentsform.

  22. In the Method of paymentfield, select the method of payment.

  23. In the Export formatfield, select Payment order in RUB.

  24. In the Bank accountfield, select the bank account from which the payment is to be made.

  25. Select the Show format dialogcheck box.

  26. Click OK. The Payment order setupform opens.

  27. Select the Documentcheck box to print the payment document.

  28. Select the Warrant textcheck box to print the warrant text.

  29. Click OK. The payment order is generated, and the payment status of the appropriate payment journal line is changed to Sent.

  30. Click Functions, and then select Void payment orderto void a payment order from the payment journal lines. The value for the voided payment order in the Payment statusfield is Noneafter the voided payment order is deleted from the registry of payment orders.

  31. To post a payment journal, click Post. A transaction is generated for the bank account, vendor, and accounting transactions to reflect the outgoing payment.

    Note Note

    If the method of payment is Bridging Posting, the payment will be posted to the bridging accounts. You can view the transactions in the Journal voucherform, Bank transactionsform, and Vendorform.

    The payment journal can also be used to register an outgoing payment for a cash refund to a customer. In the Journal voucherform, select Customerin the Account typefield, the customer code in the Accountfield, and the payment type of the customer in the Method of paymentfield. The method of payment setup for a customer is similar to the setup for a vendor, and is done using the Methods of paymentform ( Accounts receivable> Setup> Payment> Methods of payment).

  32. To reprint a payment order:

    • Click Print, and then click Print payment orderin the Journal voucherform.

    • Payment orders can also be reprinted from the Bank transactionsform ( Accounts payable> Common Forms> Bank Account Details> Transactionsbutton). Select the voucher for the payment order, click Print, and then click Payment orderto print the document.

Registry of payment orders

Generated payment orders are available in the Registry of payment ordersform.

  1. Click Accounts payable> Inquiries> Payment order registerto open the Registry of payment ordersform.

  2. View the information in all the fields.

  3. On the Essential elementstab, view the attributes of the payer and the recipient.

  4. Close the form.

See Also