A cash book represents all cash transactions that take place within the company, and aids in identifying movement of cash for receipts and disbursements. You can print the cash book report using a layout that meets all pertinent legislative requirements.

The following details are displayed in the updated cash book report:

• The customer or vendor VAT registration number is displayed adjacent to the account name in the Received from/Delivered tocolumn of the report. The VAT registration number is separated from the account name with a comma.

• At the end of the report, the total number of cash receipts and cash disbursements is written in words and displayed in parentheses following the corresponding numeric value. For example: Receipt orders: 2 (two).

1. Click Accounts receivable> Common Forms> Sales Order Detailsto open the Sales orderform.

   Note
   For more information, see "Sales orders (form)" in the Applications and Business Processes Help.

2. Press CTRL+N to create a new sales order and select the required customer account from the Customer accountfield.

   Note
   For the selected customer account, any payment method that is associated with a petty cash account must be designated in the Customersform.

3. Click Posting> Invoiceto open the Posting invoiceform

   Note
   For more information, see "Sales posting (form)" and "Post a sales order" in the Applications and Business Processes Help.

4. Click OKto post the invoice and close the form.

5. Click Accounts receivable> Journals> Payments> Payment journalto open the Journalform.

6. Press CTRL+N to create a new journal, or select an existing journal and then click Linesto open the Journal voucherform.

   Note
   For more information, see "Customer payment journal lines (form)" and "Post customer payments by using a payment proposal" in the Applications and Business Processes Help.

7. On the Overviewtab, in the Accountfield, select the customer account, and then click Functions> Settlementto open the Open transaction editingform.

   Note
   For more information, see "Use open transaction editing to settle transactions with payments" and "Open customer transaction editing (form)" in the Applications and Business Processes Help.

8. Select the Markcheck box against the vendor account.

9. Press CTRL+S or close the form to return to the Journal voucherform.

10. On the Paymenttab, in the Posting profilefield specify the posting profile for the payment transaction.

    Note
    The selected posting profile must apply to the petty cash account associated with the payment method for the vendor. Assign a method of payment to the petty cash account using the Methods of paymentform.

11. Click Post> Postto post the marked settlement transaction.

12. Click Bank> Reports> External> Cash Bookto open the Cash bookform.

13. In the Cashfield, select the required cash account code.

14. In the Start dateand To datefields, specify the date range for the cash book report.

15. Click OKto generate the report.