A cash book represents all cash transactions that take place within the company, and aids in identifying movement of cash for receipts and disbursements. You can print the cash book report by using a layout that meets all pertinent legislative requirements.

The following details are displayed in the updated cash book report:

• The customer or vendor VAT registration number is displayed adjacent to the account name in the Received from/Delivered tocolumn of the report. The VAT registration number is separated from the account name with a comma.

• At the end of the report, the total number of cash receipts and cash disbursements is written in words and displayed in parentheses following the corresponding numeric value. For example: Receipt orders: 2 (two).

1. Click Accounts payable> Common Forms> Purchase Order Detailsto open the Purchase orderform.

   Note
   For more information, see "Purchase orders (form)" and "Create a purchase order" in the Applications and Business Processes Help.

2. Press CTRL+N to create a new purchase order and select the required vendor account from the Vendor accountfield.

   Note
   For the selected vendor account, any payment method that is associated with a petty cash account must be designated in the Customersform.

3. Click Posting> Invoiceto open the Posting invoiceform.

   Note
   For more information, see "Purchase posting (form)" and "Post a purchase order" in the Applications and Business Processes Help.

4. On the Overviewtab, in the Invoicefield, enter the invoice number against the purchase order.

5. Click the Setuptab.

6. In the Receive document datefield, specify the invoice date.

7. In the Date of VAT registerfield, specify the transaction date for the VAT register period.

8. In the Document datefield, specify the date of the external reference document for the invoice, if any.

9. Click OKto post the invoice and close the form.

10. Click Accounts payable> Journals> Payments> Payment journalto open the Journalform.

11. Press CTRL+N to create a new journal, or select an existing journal and then click Linesto open the Journal voucherform.

    Note
    For more information, see "Vendor payment journal lines (form)" and "Post vendor payments by using a payment proposal" in the Applications and Business Processes Help.

12. On the Overviewtab, in the Accountfield select the vendor account and then click Functions> Settlementto open the Open transaction editingform.

    Note
    For more information, see "Use open transaction editing to settle transactions with payments" and "Open vendor transaction editing (form)" in the Applications and Business Processes Help.

13. Select the Markcheck box against the vendor account.

14. Press CTRL+S or close the form to return to the Journal voucherform.

15. On the Paymenttab, in the Posting profilefield specify the posting profile for the payment transaction.

    Note
    The selected posting profile must apply to the petty cash account associated with the payment method for the customer. Assign a method of payment to the petty cash account using the Methods of paymentform.

16. Click Post> Postto post the marked settlement transaction.

17. Click Bank> Reports> External> Cash Bookto open the Cash bookform.

18. In the Cashfield, select the required cash account code.

19. In the Start dateand To datefields, specify the date range for the cash book report.

20. Click OKto generate the report.