You can create ledger transactions for a summary account and an arrival account if the account numbers, transaction date, voucher, document date, and amount in transaction currency are the same. Such transactions are posted as correction transactions in the general ledger.

  1. Click Accounts payable> Setup> Posting profilesto open the Vendor posting profilesform.

  2. Press CTRL+N to create a posting profile, or select an existing profile.

  3. Enter the required details.

    Note Note

    For more information, see "Vendor posting profiles (form)" in the Applications and Business Processes Help.

  4. On the Setuptab, in the Account codefield, select an account code to specify whether the posting profile applies to a specific vendor, a group of vendors, or all vendors.

  5. In the Account/Group numberfield, select the account number of the vendor associated with the posting profile.

  6. In the Summary accountfield, select the ledger account for the vendor to which the posting profile is related.

  7. In the Arrivalfield, select the ledger account that the information about unapproved invoices is posted to. This information is entered in the invoice register.

    Note Note

    You must select the same ledger account in the Summary accountand Arrivalfields.

  8. Press CTRL+S or close the form.

  9. Click Accounts payable> Journals> Invoices> Invoice register.

  10. Press CTRL+N to create a new journal line or select an existing journal line. Enter the required details.

  11. Click Linesto open the Journal voucherform.

  12. In the Accountfield, select the vendor account.

  13. In the Invoicefield, enter the invoice number.

  14. In the Debitor Creditfields, enter the debit or credit amount.

  15. In the Approved byfield, select the code of the employee who will approve the transaction.

  16. Click Postto post the journal.

  17. Press CTRL+S or close the form.

    Note Note

    For more information, see "Invoice register journal lines (form)" in the Applications and Business Processes Help.

  18. Click Accounts payable> Journals> Invoices> Invoice approval journal.

  19. Press CTRL+N to create a new journal line, and enter the required details.

  20. Click Lines> Fetch vouchersto open the Fetch vouchersform.

  21. Click Selectto select the vouchers, and click OK. New lines are displayed in the Journal voucherform.

  22. Click Postto post the vendor transaction as a correction transaction.

  23. Press CTRL+S or close the form.

See Also