General ledger> Periodic> Cash receipts management> Cash receipts

The cash receipt is a numbered, preprinted, and handwritten form. A cash receipt can be used as an additional tax document for cash flow transactions, if necessary. For example, if some of the required information is missing from a cash check, or when a cash register is not working and a cash check is not printed, a cash receipt can be used. Cash receipts are available in batches, referred to as cash receipt books.

Use this form to manage cash receipts during transactions.

Task that uses this form

Navigating the form

The following tables provide descriptions for the controls in this form.

Buttons

Button

Description

Acquisition

Register the cash receipt batch. The value changes automatically in the Statusfield to Acquired.

Transactions

Open the Cash receipts transactionsform to view the cash flow transactions.

Note Note

You must check entered transactions to ensure that the transaction numbers do not conflict with the numbering of Usedand Voidedtransactions in the selected cash receipt book. A receipt number cannot be used and voided at the same time, or used twice.

The batch status field in the Cash receiptstable record should be In use(active) if no movement transactions are entered for this batch and this is the first Usedor Voidedtransaction.

The system checks to verify that all numbers from the batch are used or voided. If they are, the Cash receiptstable record fields show the following values:

  • The value of the Statusfield changes to Closed.

  • The Closing datefield value – quarter-end date is calculated at the farthest batch transaction date.

Movements

Open the Cash receipts movementsform to view or modify transactions related to the selected cash receipts batch.

Note Note

The Statusfield on the Cash receiptsform displays the value In use.

Fields

Field

Description

Cash receipts batch

Enter the identification code for the cash receipts batch.

Note Note

The identification code is generated automatically in accordance with the number sequence.

The system checks the following for the newly created record:

  • That formatted numbers do not conflict with already registered batches.

  • That the first number is higher than the last number.

  • If the Batch statusfield on the Cash receiptstable record is marked as Not acquired.

Status

The status of the cash receipts batch.

Acquisition date

Select the date that the cash receipts are registered by the tax authority.

From

Enter the lowest receipt number in the batch.

To

Enter the highest receipt number in the batch.

Format

Specify the format.

Closing date

The closing date for cash receipts.

See Also