You can record the sale of fixed assets in Fixed assets, or you can create a sales order or a free text invoice in Accounts receivable. When you sell a fixed asset, you must calculate its depreciation during that period.

If the fixed asset to be sold is registered in the Inventory managementitems list, you must create a sales order. However, you can record the sale of a non-inventoried item in Fixed assets, or you can create a free text invoice. The status of an asset that is sold under a sales order or free text invoice is Sold (waiting for posting), until the transaction is posted. After posting, the status of the asset is Written off (sale).

Note Note

You must set up posting profiles before you can create transactions for the sale of fixed assets. For more information, see (RUS) Set up fixed asset posting profiles.

If the invoice expenses are included in the sales order header when you sell a fixed asset or inventory asset, the sum of these miscellaneous charges is not included in the profit or loss from the sale.

However, if the invoice expenses are included in the order line that corresponds to the asset, the charges are considered when the profit or loss is calculated from the sale.

Create a sales order for a fixed asset

  1. Click Accounts receivable> Common Forms> Sales Order Detailsto open the Sales ordersform.

  2. Press CTRL+N to create a new sales order.

  3. Enter information about the sales order.

    Note Note

    For more information, see “Create a sales order" in the Applications and Business Processes Help.

  4. In the lower pane, press CTRL+N to create new line items.

  5. In the Item numberfield, select a fixed asset inventory item.

  6. In the Quantityfield, enter the quantity of fixed assets.

  7. In the Unitfield, enter the measurement unit for fixed assets, such as pieces.

  8. In the Unit pricefield, enter the sale value of the fixed asset.

  9. Click the Generaltab.

  10. In the FA numberfield, select the fixed asset number.

  11. Click the Dimensiontab and select the warehouse dimensions.

    Note Note

    Click Inventory management> Setup> Inventory> Inventory model groupsto open the Inventory model groupsform. If the Physical negative inventorycheck box is selected, then you can sell an item that is a fixed asset type without entering an inventory item. If not, you can sell an inventory asset that has a Purchasedstatus.

  12. Click Posting> Factureto post the sales order.

  13. Click OKto post the sales invoice.

    Note Note

    An invoice, facture, ledger, and fixed asset transactions are created, and the Statusof the sales invoice changes to Shipped. The status of fixed asset, changes to Written off (sale). The Disposal (sale)and Gain/Lossfields are updated in the FA balancesform. The Disposal dateand Disposal costfields are updated in the FA Value modelsform.

Create a free text invoice for a fixed asset

  1. Click Accounts receivable> Common Forms> Free Text Invoice Detailsto open the Free text invoiceform.

  2. Press CTRL+N to create a new invoice.

    Note Note

    For more information, see “Create a free text invoice" in the Applications and Business Processes Help.

  3. In the Customer accountfield, select a customer account.

  4. In the Datefield, enter an invoice date.

  5. In the Currencyfield, select an invoice currency.

  6. Press CTRL+N in the lower pane, to create a new invoice line.

  7. In the Ledger accountfield, select the ledger account for posting the revenue to the current invoice line.

  8. In the Sales tax groupfield, select the sales tax group.

  9. In the Item sales tax groupfield, select the item sales tax group.

  10. In the Quantityfield, enter the quantity of fixed assets sold.

  11. In the Unit pricefield, enter the sale value of the fixed asset unit.

  12. In the Measurement unitfield, select the unit of measurement unit for the fixed asset.

  13. Click the Generaltab.

  14. In the FA numberfield, select the fixed asset number.

    Note Note

    When including references to the fixed asset in an invoice line, its status changes to Sold (waiting for posting).

  15. Click Posting> Update factureto open the Post factureform.

  16. Click OKto post the facture.

    Note Note

    An invoice, facture, and ledger and fixed asset transactions are created, and the status changes to Shipped. The status of the asset is Written off (sale).

  17. Click Fixed assets> Common Forms> Fixed assets> Value modelsto open the FA value modelsform. The disposal date and cost of the fixed asset are displayed in the Disposal dateand Disposal costfields.

  18. Click Balanceto open the FA balancesform. The details are displayed in the Leaving (sale)and Gain/Lossfields.

  19. Press CTRL+S or close the form.

See Also